Receiving Specialist

Receiving Specialist

Required Skills & Experience: High school diploma or GED

• 2+ years of experience in receiving, shipping and receiving, warehouse, or inventory control
• Hands-on experience performing inventory transactions in an ERP or MRP system
• Loading dock experience, including unloading trucks and handling palletized freight
• Strong attention to detail and working knowledge of Excel or Google Sheets
• Ability to lift up to 50 lbs and to stand, walk, and bend for extended periods
• Must be a U.S. person (U.S. citizen or lawful permanent resident) due to ITAR requirements

Nice to Have Skills & Experience:

• Experience in a defense, aerospace, or government contracting environment
• Experience with government property management, asset tagging, or IUID marking programs
• Experience with an ERP system, such as NetSuite, Costpoint, or a comparable platform
• Current forklift certification
• Experience handling precision optical, laser, or ESD-sensitive components
• Ability to read engineering part numbers, revisions, and basic drawings

Job Description:

We are seeking a Receiving Specialist to join a semiconductor and defense company in Pleasanton, CA. This role will be onsite 5 days a week. Responsibilities include:

• Own the Receiving Dock
• Receive all inbound shipments at the loading dock, including unloading trucks, breaking down palletized freight, and staging material for inspection
• Verify every receipt against the packing slip and purchase order for part number, revision, quantity, and condition, and record the receipt in the ERP the same day
• Inspect incoming material for shipping damage and discrepancies, quarantine nonconforming items, and notify Procurement and Quality promptly
• Coordinate with carriers and suppliers on delivery scheduling, freight claims, and return material authorizations (RMAs)
• Prepare outbound shipments, including packaging, labeling, and shipping documentation
• Safely operate dock equipment, such as pallet jacks, dock levelers, and forklifts (once certified), and keep the receiving area clean, organized, and audit-ready
• Manage Inventory, in the ERP and on the Floor
• Maintain accurate inventory records in the ERP, including receipts, put-aways, transfers, issues to work orders, and adjustments
• Put away material in designated, labeled locations and keep the stockroom organized so parts can be found quickly
• Perform cycle counts and support full physical inventories, then investigate and reconcile any variances between system and on-hand quantities
• Kit and issue parts to Engineering and Production in support of build schedules
• Track lot, serial, and shelf-life information to maintain full material traceability
• Tag and Track Assets and Government Property
• Tag capital equipment, tooling, and test equipment at receipt and record each item in the asset register
• Identify and segregate government-furnished and contractor-acquired property, and apply property and IUID markings as required by FAR Part 45 and applicable DFARS clauses
• Support periodic property inventories, location audits, and reconciliation of asset records
• Maintain receiving and traceability documentation, such as certificates of conformance, test reports, and packing lists, to support customer, DCMA, and internal audits
• Support Compliance and Continuous Improvement
• Follow ITAR/EAR procedures for the handling, storage, and access control of export-controlled material
• Recommend improvements to receiving and inventory procedures as the company scales toward production