Corporate Travel Coordinator

Travel Coordinator

The Travel Coordinator provides administrative and operational support to the Senior Travel Coordinator, assisting with day-to-day travel operations across PDI. This role is responsible for processing travel requests, maintaining accurate travel documentation, and coordinating travel arrangements for employees and candidates across various departments. The Travel Coordinator works closely with our outside travel management company and vendors to ensure timely, accurate travel arrangements that align with company requirements helping deliver the best possible travel experience for all PDI travelers.

Position Responsibilities

• Collect travel details from employees and coordinate with internal departments to gather required travel information, entering data accurately into our travel management platform, Egencia.
• Check hotel, flight, and car rental availability; schedule reservations; and process changes or cancellations as needed, under the direction of the Senior Travel Coordinator.
• Prepare, update, and maintain travel records, itineraries, and documentation to ensure all travel-related information is organized and current.
• Communicate itinerary confirmations, updates, and travel policy information to employees, ensuring all travel needs are met within company and department guidelines.
• Monitor shared travel inboxes and route inquiries to the appropriate team member in a timely manner.
• Assist with monthly reconciliation tasks, including organizing receipts, preparing documentation for expense reporting, and managing the monthly travel expense report.
• Maintain organized files for travel vendors, invoices, and internal travel requests.
• Provide general administrative support to the travel team as needed.

Here's What We're Looking For

• Strong attention to detail and accuracy in data entry
• Possess excellent customer service, communication, and interpersonal skills
• Must be able to maintain a high level of confidentiality and professionalism
• Ability to work independently and manage multiple administrative tasks
• Basic familiarity with scheduling and/or calendar management
• Comfortable working in a fast-paced environment with shifting priorities
• Experience working with Egencia or other travel management software is a plus
• Demonstrate and uphold Power Design's core values, which include integrity, accountability, teamwork, innovation, and growth

Benefits and Perks

• Competitive salaries offered
• Flexible and hybrid work options available to support work-life balance
• Cutting-edge headquarters with an on-campus caf, fitness center, game room with golf simulator, electric scooters, lake with running path, training facility, and tobacco-free campus
• Exciting, award-winning workplace culture focused on employee appreciation, recognition, and fun
• Comprehensive medical, dental, vision, and life insurance offered
• Short and long-term disability plans
• 401k with company matching and Flexible Spending Accounts (FSA) options available
• Paid time off and company holidays provided

At Power Design, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. Power Design believes that diversity and inclusion among our teammates is paramount to our success as a national company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool nationwide