Program Specialist, Student Success and Outreach (Gender & Sexual Diversity Pride Center), part-time

Program Specialist, Student Success and Outreach (Gender & Sexual Diversity Pride Center)

The College of the Desert, Desert Community College District enrolls approximately 20,000 students each academic year with steady enrollment growth each year. College of the Desert embraces diversity in all forms and the right of all people to have access to quality higher education in a safe learning environment. Designated as a Hispanic-Serving Institution (HSI), College of the Desert administers an array of student programs specifically focused on student support and helping students achieve their educational and career goals. As a two-year college, we offer Associates Degree for Transfer, both in Art and Sciences, Associates Degrees, and Certificates across a wide range of disciplines.

College of the Desert is a district that consists of leadership, staff, and faculty who are committed to enhancing our community through supporting the academic success of all of our students including racially and ethnically diverse students, students with disabilities, students who are first generation to college, veterans, students of all ages, students with diverse socio-economic backgrounds, "dreamers", and students of diverse sexual orientation and gender expression.

When you join College of the Desert you can expect to be part of a diverse, inclusive, and collaborative community. We provide students with a rich and dynamic learning experience that embraces differences, emphasizes collaboration, and engages students in and out of the classroom. We are committed to ensuring that College of the Desert is a welcoming place for the success of all students.

Interested in learning more about College of the Desert and the Coachella Valley? Visit the links below.

• The Community Coachella Valley
• College of the Desert

College of the Desert is seeking individuals from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. As such, we prioritize individuals who fully demonstrate their understanding of the community we serve, the benefits of diversity in a professional and educational setting, and values creating a culture that brings people together. A successful candidate will value working in a collegial, collaborative environment that is guided by a commitment to inclusion, student education, and equity. An equity-minded individual is a person who already does or has demonstrated the desire to:

• Understand the importance of holding ourselves accountable as faculty, staff and leadership for closing equity gaps and engaging in equitable practices;
• Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;
• Encourage positive race-consciousness and embrace human difference;
• Reflect on institutional and teaching practices and aim to make them more culturally responsive; and
• Strategically build buy-in and participation among colleagues for equity-related initiatives.

Basic Function

Perform a wide variety of specialized administrative functions in support of student success and outreach programs; evaluate and verify student eligibility for the programs; coordinate communication and meetings, prepare and disseminate information concerning student success and outreach programs; work with a considerable degree of independence. Supervision Received Receives general supervision from the assigned Student Success & Outreach Administrator. Department Description The Gender and Sexual Diversity Pride Center (GSD Pride Center) provides support and resources to facilitate the success, learning, and achievement of College of the Desert's LGBTQIA+ students. The GSD Pride Center also serves as a space for educational programming, activities, events, and collaboration that unite our LGBTQIA+ campus community, allies, and local community. Through inclusive programming, faculty & staff engagement, and community partnerships, the GSD Pride Center positions College of the Desert as a beacon for the region's LGBTQIA+ students.

Representative Duties

Examples of Typical Job Functions

1. Perform a variety of administrative functions (including, but not limited to, taking and transcribing minutes of meetings), involving the use of independent judgment and an understanding of departmental functions and procedures and federal, state, and District guidelines.
2. Maintain accurate records of student progress and attendance for reporting purposes; Maintain various students files and databases as assigned.
3. Distribute and monitor Early Alert notifications each semester; perform queries to determine eligibility.
4. Disseminate information regarding student success & outreach programs and services in person, by telephone, via email, or video conferencing to students, staff, faculty, administrators, the public, and other constituent groups.
5. Organize an efficient filing system, review documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations; compose routine correspondence independently or from oral instructions.
6. Coordinate general office operations; order supplies and maintain supply inventory. Obtain necessary supplies for meetings and other activities.
7. Research, analyze, and prepare information on a variety of topics for department as requested.
8. Prepare a variety of correspondence, memoranda, reports and other materials; assist in the preparation and revision of assigned budgets application and office procedural manual; make travel arrangements.
9. Create requisitions and maintain records of expenditures; assist with creating the budget; monitor budget expenditures and transfers, and maintaining financial records as assigned; maintain current account balances as assigned.
10. Coordinate, schedule and meetings, conferences, events workshops, and presentations for departmental staff, students, and other constituent groups.
11. Maintain and update webpages; add and/or remove links. Edit content on webpage when changes occur as necessary. Develop print, digital, and electronic promotional and information media and materials. Ensure accessibility of webpages, media, and materials.
12. Receive, open, and distribute mail; receive visitors, answer telephone calls and refer to appropriate staff members or departments.
13. Operate a variety of office equipment; related software programs, including, but not limited to, student and employee software system, video meeting/conferencing software, scheduling software, word processing, spreadsheets, and email.
14. Attend a variety of meetings and record notes as assigned.
15. Organize reception/office area efficiently and for accessibility to assure students' needs are met.
16. Participate in training related to responsibilities, including, but not limited to, professional development activities, conferences, workshops, trainings, and webinars.
17. Performs other related duties as assigned.

Qualifications Knowledge of:

1. Requirements, goals, and objectives of student success & outreach programs.
2. Operations, procedures and methods of office to which assigned.
3. Record-keeping techniques and alpha and numeric filing systems; budgetary, accounting and record keeping methods and procedures.
4. Correct English usage, grammar, spelling, punctuation and vocabulary.
5. Interpersonal skills using tact, patience and courtesy; receptionist and telephone techniques.

Ability to:

1. Assemble diverse data for the preparation of reports; maintain complex and varied files and records; type at 45 words net per minute from clear copy.
2. Interpret and apply specific rules, policies and procedures of the department or function to which assigned.
3. Maintain current knowledge of student success and outreach programs and services, including related software, regulations, procedures, and processes.
4. Operate a variety of office machines and equipment, including computer and applicable software, spreadsheets, databases, email and other related programs, calculator, copier and other equipment.
5. Establish and maintain cooperative and effective working relationships with others; interact with individuals from diverse cultures and backgrounds.
6. Meet schedules and timelines.
7. Provide quality customer service to students, staff, and faculty.
8. Problem solves effectively.
9. May provide lead direction short-term staff and/or student workers.
10. Demonstrate clear evidence of sensitivity and understanding of the diverse academic, socio-economic, disability and ethnic backgrounds of students, staff and the community.

Minimum Qualifications

Education and Experience Associate's degree and three (3) years of increasingly responsible experience in student services or a related program, including as least two (2) years of experience involving substantial public contact serving a diverse clientele; or an equivalent combination of education, training, and/or experience. Physical Demands Bend at the waist, kneel or crouch to file materials; sit or stand for extended periods of time. Working Conditions Office, outdoor, and classroom environment. Frequent interruptions. Requires some evening and weekend work.

Employment Status

• Classified Bargaining Unit Position
• Classified Staff Salary Range 9
• Retirement System: CalPERS (upon meeting eligibility criteria)
• Salary placement is contingent on education, experience, and department budget.
• This posting is for 1 current vacancy and to establish a 6-month eligibility list for current and future Program Specialist, Student Success and Outreach (Gender & Sexual Diversity Pride Center), part-time openings.

• This position is scheduled