HR Coordinator & Receptionist

HR Coordinator & Receptionist

Kinetico believes in treating its employees with respect. They play a vital role in enabling our innovation, growth, and success. We strive to provide them with opportunities to grow in a motivating environment.

Job Description:

The HR Coordinator & Receptionist is a non-exempt, hourly role responsible for providing administrative support to the Human Resources function while serving as the primary front desk receptionist for Kinetico's Global Headquarters. This role is the first point of contact for employees, candidates, and visitors and requires professionalism, reliability, discretion, and strong organizational skills.

Key Areas of Responsibility:

• Provide day-to-day administrative support to the HR team
• Assist with recruitment coordination, including interview scheduling and candidate communications for permanent and temporary roles
• Support HR team with onboarding and offboarding processes, including preparing paperwork, scheduling orientations, and tracking completion
• Maintain accurate, up-to-date, and confidential employee records and personnel files
• Maintain data integrity of HRIS system: Workday.
• Manage HR Communications calendar and collaborate with HR team members to execute communications
• Prepare HR-related documents, reports, and compliance materials as necessary
• Support employee engagement programs and HR initiatives

Front Desk & Reception Duties:

• Serve as the first point of contact for all visitors, employees, candidates, and vendors
• Greet visitors professionally and ensure adherence to visitor sign-in and security procedures
• Answer, screen, and route incoming phone calls and emails
• Maintain a clean, neat, and welcoming reception area
• Receive, sort, and distribute incoming mail and deliveries
• Schedule conference rooms and assist with meeting logistics
• Maintain centralized events calendar for Kinetico Global Headquarters.

Administrative & Office Support:

• Order and manage office and kitchen supplies for Newbury and Suwanee locations.
• Provide backup coverage to the CEO's Executive Assistant as needed
• Assist with company announcements, postings, and communications
• Perform general clerical and administrative tasks as assigned

Job Knowledge, Skills, and Experience:

• Required: High school diploma or equivalent
• Required: 13 years of experience in HR administration, coordination, office administration, or receptionist roles
• Preferred: Associate or Bachelor's Degree
• Strong working knowledge of Microsoft Office (Word, Excel, Outlook); HRIS experience preferred
• Previous experience in a highly confidential or compliance-driven role preferred

Required Skills:

• Strong computer skills
• Excellent verbal communication skills
• Good interpersonal/customer relation skills
• Excellent phone skills
• Good organizational skills
• Excellent time management skills
• Ability to multi-task

Physical Requirements:

• Ability to sit at a front desk for extended periods
• Ability to lift and carry light to moderate office supplies
• On-site attendance required during scheduled work hours

Why Join Kinetico:

• Medical, Dental, Vision and Prescription Drug Insurance Coverage
• Employer Provided Life Insurance, Short-Term and Long-Term Disability Benefits
• 401(k) Contribution Matching Program
• Employer Funded Defined Contribution Plan
• Paid Vacation, Holidays and Community Service Volunteer Time-off Benefit
• Wellness Program
• Educational Assistance Reimbursement Program

Our Commitment and Difference:

Founded in 1970, Kinetico was started by two engineers who pioneered the development of non-electric, fully automatic water treatment systems. Evolving from the Tangent Company, a small consulting design firm, Kinetico soon became a global organization of independent dealers, international distributors representing nearly 100 countries. Through the dedication of its founders, employees, and distribution network, Kinetico has experienced tremendous success. The company has grown from a two-man, creative undertaking into a strong and dynamic organization.

Innovative technology and a strong commitment to customer satisfaction have distinguished the company and positioned Kinetico as a leader in today's ever-changing water treatment industry manufacturing water softeners, along with a wide range of systems that improve water quality for general use, as well as those that provide high-quality drinking water for consumption. Kinetico products are Third Party certified to confirm quality and performance and complimented by the most comprehensive warranties in the industry.

Kinetico is part of the Axel Johnson Group of companies, a global organization and fifth generation company that continues to be successful in developing leading businesses.

Kinetico Incorporated is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act*), or any other legally protected status, with respect to employment opportunities.

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