Records & Compliance Specialist

Records & Compliance Specialist

JOB-10048024

Anticipated Start Date

November 30, 2026

Location

New York, NY

Type of Employment

Contract to Hire

Employer Info

Our client provides top-ranked care, dozens of inpatient and outpatient specialties, and mental health services with a team of highly trained and caring medical professionals who are compassionate, culturally competent and patient centered. Their vision is to be a fully integrated health system that enables New Yorkers to live their healthiest lives. Many of their roles are temp-to-hire, giving our client and our candidates the opportunity to ensure they are the right fit for a full-time position, as this comes with career advancement opportunities and excellent benefits. In fact, over 30% of our candidates have converted to full-time positions at our client.

Job Summary

We are looking for an individual to join our client's team as a Records & Compliance Specialist. The role will primarily focus on personnel file intake, document scanning, indexing, and data entry using the OnBase Document Management System. The ideal candidate should have general Human Resources knowledge to properly identify, classify, and organize employee documentation within personnel files.

Job Description

• Receive, scan, index, and enter personnel documents into the OnBase Document Management System.
• Review and classify HR-related paperwork to ensure accurate filing and proper organization of employee personnel records.
• Maintain and track employee records and related documentation.
• Use Excel and Access for data management and recordkeeping.
• Prepare presentations, charts, and graphs using information from various databases.
• Assist with training class scheduling, classroom setup, and survey creation.
• Perform general administrative duties, including answering phones, ordering supplies, and making travel arrangements.

Skills Required

• At least two years of experience in personnel records management, Human Resources documentation, data entry, or employee data management.
• Knowledge of the OnBase Document Management System and the ability to properly classify, index, and file personnel documents.
• Ability to track and maintain accurate employee records and documentation.

Education/Training/Certifications

• High School Diploma/ GED

Additional Requirements

• Shift time: 9:00 AM-5:00 PM
• Role initially will be at Central office and then will move to Brooklyn location (TBD on address) 

  Pay Rate

• $29–$31 per hour, based on experience, skills, and market factors

HirePower Personnel, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or other characteristics protected by law.