Director of Preconstruction & Contract Services

Job Description

Job Description

Director of Preconstruction & Contract Services

Location: San Antonio, Florida
Company: Steadfast Contractors Alliance

About Steadfast Contractors Alliance

"Stewarding the earth with strong backs, creative minds, and a servants' heart"

Steadfast Contractors Alliance is a diversified landscaping, site services, and environmental solutions firm serving commercial, municipal, residential, and institutional clients throughout Florida. The company delivers integrated outdoor construction, maintenance, and environmental management services with a strong commitment to quality, safety, accountability, and long-term client partnerships.

Our divisions provide expertise in:

• Commercial hardscape and amenity construction
• Commercial landscape and irrigation design/build services
• Residential landscape and irrigation services
• Full-service commercial grounds maintenance
• Environmental impact mitigation
• Aquatic maintenance and waterway management

Steadfast Contractors Alliance is committed to operational excellence, innovative project delivery, and sustainable growth while fostering a collaborative, team-oriented culture focused on professionalism, integrity, and customer service.

Why Steadfast?

• Excellent company culture
• Company Sponsored Health Insurance w/ Company Contribution
• Dental, Vision, Accident, Critical Illness, & Hospital Indemnity Insurance
• Short-Term & Long-Term Disability Insurance
• Term & Whole Life Insurance
• Accrued Paid Time Off
• 401k Retirement Plan w/ up to 4% employer match

Position Summary

The Director of Preconstruction & Contract Services is a senior leadership role responsible for directing and coordinating all estimating, preconstruction, permitting, procurement support, and contract administration activities across the company’s operating divisions. This position plays a critical role in project planning, risk management, pricing strategy, operational alignment, and contract execution from opportunity identification through project turnover.

The Director will lead cross-functional collaboration between business development, operations, project management, finance, and executive leadership to ensure accurate estimating, efficient preconstruction processes, timely permitting, and disciplined contract management practices that support profitable growth and operational excellence.

This role oversees preconstruction and contract services for the following divisions:

• Commercial hardscape and amenity construction
• Commercial landscape and irrigation design/build services
• Residential landscape and irrigation services
• Full-service commercial grounds maintenance
• Environmental impact mitigation
• Aquatic maintenance services

Key Responsibilities

Estimating & Preconstruction Leadership

• Lead all estimating and preconstruction operations across multiple service divisions.
• Develop and standardize estimating procedures, pricing models, bid review protocols, and proposal formats.
• Oversee conceptual, schematic, design-build, negotiated, and hard-bid estimating efforts.
• Review project plans, specifications, geotechnical reports, permitting requirements, and contract documents for scope accuracy and risk exposure.
• Coordinate preconstruction activities including budgeting, scheduling, constructability reviews, value engineering, and procurement planning.
• Establish labor productivity benchmarks, equipment rates, subcontractor evaluation standards, and material pricing databases.
• Collaborate with operations teams to ensure smooth transition from preconstruction to project execution.
• Support strategic growth initiatives by evaluating market opportunities, project feasibility, and competitive positioning.

Contract Administration & Risk Management

• Direct company-wide contract administration processes for owners, developers, municipalities, general contractors, and subcontractors.
• Review, negotiate, and manage contracts, subcontracts, purchase agreements, amendments, and change orders.
• Identify contractual, operational, financial, and compliance risks and develop mitigation strategies.
• Coordinate with legal counsel and executive leadership on complex contractual matters and claims management.
• Ensure compliance with Florida construction laws, lien requirements, insurance obligations, licensing standards, and public bid regulations.
• Maintain standardized contract templates, documentation controls, and approval workflows.

Permitting & Regulatory Coordination

• Oversee permitting strategy and regulatory coordination for all division and project types.
• Coordinate with municipalities, counties, environmental agencies, utility providers, and permitting authorities.
• Ensure compliance with environmental regulations, irrigation standards, stormwater requirements, erosion control measures, and aquatic management regulations.
• Manage permit tracking systems to ensure timely approvals and project mobilization.

Team Leadership & Operational Collaboration

• Build, mentor, and manage estimating, preconstruction, permitting, and contract administration personnel.
• Establish departmental KPIs, staffing plans, training initiatives, and performance standards.
• Foster collaboration between estimating, operations, maintenance, and design teams.
• Participate in executive planning, budgeting, forecasting, and operational strategy meetings.
• Support business development efforts through client presentations, proposal development, and relationship management.

Financial & Strategic Oversight

• Drive bidding accuracy, margin improvement, backlog quality, and risk-adjusted project selection.
• Analyze historical cost data and market trends to improve forecasting and pricing strategy.
• Assist leadership with annual budgeting, revenue forecasting, and operational planning.
• Monitor project pipeline activity and support workload balancing across divisions.

Qualifications

Required

• Bachelor’s degree in Construction Management, Landscape Architecture, Civil Engineering, Business, or related field preferred.
• Or, Minimum 10+ years of progressively responsible experience in estimating, preconstruction, contract administration, or operations leadership within landscape construction, site development, civil construction, vertical construction or related industries.
• Demonstrated leadership experience managing multi-disciplinary teams and complex project portfolios.
• Understanding of and competency to purchase, procure, and contract all elements related to:
• Commercial landscape construction
• Hardscape and amenity installation
• Irrigation systems
• Grounds maintenance operations
• Environmental mitigation
• Aquatic maintenance services
• Experience with public and private sector contracting.
• Knowledge of Florida permitting processes, environmental regulations, and construction contracting requirements.
• Strong financial acumen and ability to analyze project risk and profitability.
• Proficiency with estimating software, project management systems, Microsoft Office Suite, and ERP platforms.

Preferred

• Florida contractor licensing knowledge or industry certifications.
• Experience in design-build delivery methods.
• Experience working with municipalities, HOAs, developers, and large commercial clients.
• Familiarity with GIS, takeoff software, scheduling platforms, and contract management systems.

Core Competencies

• Strategic leadership
• Contract negotiation
• Risk assessment and mitigation
• Estimating accuracy and cost control
• Process development and standardization
• Regulatory and permitting expertise
• Team development and mentorship
• Operational collaboration
• Client relationship management
• Communication and presentation skills

Reporting Structure

Reports directly to: Executive Leadership / Chief Operating Officer

Direct reports may include:

• Estimators
• Preconstruction Managers
• Permit Coordinators
• Contract Administrators
• Procurement Support Personnel

Compensation & Benefits

• Competitive executive compensation package
• Performance-based bonus opportunities
• Vehicle allowance or company vehicle
• Company sponsored health insurance w/ company contribution
• Dental, vision, accident, critical illness, hospital indemnity, short & long term disability, and term & whole life insurance available
• Paid time off and holidays
• 401(k) with 4% company match
• Professional development opportunities

Position Impact

The Director of Preconstruction & Contract Services will serve as a key operational and strategic leader responsible for improving estimating accuracy, strengthening contractual protections, accelerating permitting workflows, and supporting scalable growth across all company divisions while maintaining profitability, quality, and client satisfaction.