Intake and Assessment Specialist

Job Description

Job Description

The Intake & Assessment Specialist supports the Adult Education ESOL Program by coordinating student intake, administering standardized assessments, maintaining assessment and enrollment data, supporting student recruitment, and building community partnerships. This position plays a key role in ensuring compliance with Massachusetts Adult Education requirements while providing excellent service to prospective and current students.

This part-time position is scheduled for 28 hours per week over a 33-week academic year at an hourly rate of $30.00. The regular work schedule is Tuesday, Wednesday, and Thursday from 9:00 a.m. to 2:00 p.m. and 4:30 p.m. to 8:30 p.m., and Friday from 9:00 a.m. to 2:00 p.m.

RESPONSIBILITIES

• Conduct intake interviews and determine student eligibility.
• Administer BEST Plus 3.0 and TABE CLAS-E assessments.
• Coordinate student testing throughout the academic year and during program-wide testing weeks.
• Monitor compliance with DESE Adult Education assessment requirements.
• Maintain accurate enrollment, assessment, and student records.
• Design and maintain efficient systems for enrollment and assessment data.
• Generate monthly enrollment, assessment, and compliance reports.
• Participate in student recruitment and outreach activities.
• Represent the program at community events, resource fairs, and presentations.
• Develop and maintain partnerships with community organizations and referral agencies.
• Work collaboratively with instructors, counselors, volunteers, and program leadership to support student recruitment, retention, and success.
• Work is performed in an office and classroom setting.
• Participate in staff meetings, trainings, and professional development.
• Perform other duties as assigned.

QUALIFICATIONS

• Bachelor's degree required.
• Experience teaching adult ESOL or Adult Basic Education.
• Ability to obtain or maintain BEST Plus 3.0 and TABE CLAS-E certification.
• Strong organizational, communication, technology, and data management skills.
• Experience working with culturally and linguistically diverse adult learners.
• Massachusetts Adult Education, LACES, outreach, recruitment, and bilingual (English/Spanish) experience preferred.

Our benefits are competitive and include a 403(b) savings plan and generous time off (benefits may vary based on position and scheduled hours ).

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

The base pay range reflects what Catholic Charities reasonably and in good faith expects to pay for this role at the time of posting and may be modified from time to time. Actual compensation in this range may be determined based on other factors, including but not limited to work experience, education and specialty training.

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8/2026

This part-time position is scheduled for 28 hours per week over a 33-week academic year at an hourly rate of $30.00. The regular work schedule is Tuesday, Wednesday, and Thursday from 9:00 a.m. to 2:00 p.m. and 4:30 p.m. to 8:30 p.m., and Friday from 9:00 a.m. to 2:00 p.m.