Regional Accounting Clerk

Job Title: Regional Financial Operations Specialist
Job Location: Elkhorn, NE
FLSA Status: Exempt 
Salary Range: $40-60k plus discretionary bonus

About: 

This position will provide support to the following member of the AIR Control Concepts family. Please click the link below to learn more about their organization:

Force Equipment HVAC – Elkhorn, NE


AIR Control Concepts is more than just a collection of firms, we are a community of forward-thinking experts committed to excellence, innovation, and collaboration. With a focus on commercial HVAC representation, we bring together esteemed entities from diverse regions, each boasting decades of invaluable experience.

We understand that success in the HVAC industry goes beyond individual accomplishments. That's why we believe in the power of unity and collaboration. By leveraging our collective assets, knowledge, and resources, we empower our member firms to deliver unparalleled service, safety, and efficiency to clients across healthcare, commercial, and residential sectors. 


Job Description:
The Regional Financial Operations Specialist (RFOS) supports the transactional finance operations for one of the regions within AIR Control Concepts, a multi-billion-dollar national enterprise of commercial HVAC solution providers. Each region includes approximately 6–15 operating entities, each with its own customer and vendor activity.

Reporting to the Regional Financial Operations Manager (RFOM), this role performs both Accounts Receivable (AR) and Accounts Payable (AP) tasks, ensuring transactions are processed accurately, timely, and in compliance with corporate policies. While this role supports both AR and AP functions, depending on regional needs, the Accounting Clerk may focus primarily on one area, with flexibility to shift responsibilities as required.

The Regional Financial Operations Associate plays a critical role in supporting the day-to-day operational accounting backbone of the region. This role is ideal for someone early in their career who has prior work experience (not necessarily in accounting), is detail-oriented, organized, and eager to learn AR/AP processes in a multi-entity environment.

Essential Duties and Responsibilities: 
Accounts Receivable Support

• Create and process customer invoices across assigned entities.
• Support customer invoicing workflows, ensuring accuRFOAy and timely delivery.
• Assist with initial collections outreach (emails, reminders, and light follow-up), escalating issues to the Collections Specialist.
• Process and review supporting documentation for AR transactions.
• Assist with recording customer payments when needed.
• Maintain organized AR documentation and support reconciliation efforts.

Accounts Payable Support

• Load trade Accounts Payable (AP) invoices for processing.
• Load non-trade AP invoices into the system, ensuring proper coding and documentation.
• Collect, validate, and organize W-9 forms from vendors.
• Support vendor setup and ensure required documentation is complete.
• Assist with preparing AP batches or payment runs for review by the RFOM.
• Maintain AP files, documentation, and audit support materials.

Intercompany & Intra-Entity Processing

• Process intercompany trade (AIR) transactions, ensuring proper coding and documentation.
• Assist with intra-company (within-entity) entries or reconciliations as assigned.
• Maintain organized records to support intercompany reconciliations performed by RSA/RAM teams.

1099 & Compliance Support

• Prepare and organize 1099 documentation, including vendor information, coding checks, and support schedules.
• Coordinate with Corporate Accounting to ensure accurate, timely reporting.
• Maintain vendor files and supporting documentation in accordance with corporate SOP and retention policies.

Cross-Functional Collaboration

• Work closely with:
  • Collections Specialists to relay customer information and outstanding invoice issues.
  • Sales Representatives to obtain documentation or resolve customer invoicing questions.
  • AR/AP team members to ensure completeness, accuRFOAy, and timely processing.
  • RSA/RAM to support reconciliations, documentation, and close-related tasks as needed.
• Communicate with vendors and customers professionally as needed to obtain missing documents or clarify questions.

Process Integrity & SOP Compliance

• Follow all corporate-defined SOPs, templates, and workflows for AR and AP processes.
• Maintain organized, audit-ready documentation for all assigned tasks.
• Identify opportunities for improved efficiency or accuRFOAy and communicate them to the RFOM.

Experience and Requirements :

• Prior work experience required (not necessarily in accounting or finance).
• Experience in administrative support, customer service, AR, AP, or office operations is a plus.
• Strong attention to detail and organizational skills.
• Comfort working with numbers, documents, and transactional detail.
• Ability to communicate professionally with customers, vendors, and internal teams.
• Eager to learn accounting systems, ERP processes, and transactional workflows.
• Proficiency with Microsoft Excel and general office software preferred.
• Reliable, responsible, and able to manage multiple tasks in a fast-paced environment.

Benefits : 
We offer a competitive and comprehensive benefits package, including:

• 401(k) with employer match (immediate vesting)
• Medical – HDHP & PPO options, Dental and Vision
• HSA with employer matching contributions
• FSA & Limited FSA
• Employer Paid Life/AD&D Insurance
• Voluntary Life Insurance Plans
• Paid Family Leave
• PTO
• Paid Company Holidays – 10 Days
• Employer Paid Short-term Disability
• Long-term Disability
• Referral Bonus Opportunities
• Other voluntary fringe benefits

The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.   
The Companycomplies withdisability laws and provides reasonable accommodations to qualified individuals.