Grant Accounting Specialist

Paraprofessional Fiscal Support

Education and Experience: A High School diploma or GED, or higher, and six (6) years of budget, or accounting experience.

Licenses and Certificates: None.

Special Requirements: Clear, concise oral and written communication in English and Spanish.

Under direction, direct or perform highly responsible and complex paraprofessional fiscal support functions related to centralized loan servicing, receivables and collecting as assigned. Oversee or engage in automated and manual review, reconciliation and issuance of diverse or intricate batch and individual payments, collections and adjustments. Involves:

• Check documentation and ACH payments received to ensure posting to correct accounts to loan management software.
• Perform and verify calculations, including pro-ratings, and effect on general ledger balances in relation to loan accounts.
• Prepare and enter journal entries for daily posting of payments.
• Perform reconciliations between loan management software and the general ledger.
• Investigate and resolve discrepancies, complaints and procedural problems pertaining to such matters as, account information, loan payments, automatic payment withdrawals, loan balances, loan history, past due amounts, returned payments (NSF) and account reconciliations, within the bounds of standard practice or obtaining guidance from functionally responsible professions regarding acceptable treatments in unprecedented situations.
• Develop and maintain master spreadsheets to reconcile loan activity, and generate various periodic and special loan transaction reports to management or regulatory agencies.
• Set up and close accounts as needed.
• Query, compare and balance such information as current and previous accounting cycle collections and initiate retroactive corrections as warranted.
• Prepare correspondence relating to loan accounts.
• Attend to loan customers including phone calls and walk-ins.
• Work with other departments as needed to obtain the required outcome of accepting and applying the payments to the correct general ledger account and the correct account in the loan management system.
• Attend monthly meetings to review and discuss the collection process and any items that need to be completed or projects that need to be taken to accomplish a task.
• Participate in development and maintenance of financial and loan management system, which include analyzing information archived and processed to ensure quality.
• Enter, retrieve and review accounting data from centralized financial management system or source documents to detect processing exceptions and computation mismatches associated with installation of software upgrades and patches.
• Request and review daily reports to assess system performance and advise users of errors.
• Provide backup assistance to other staff to ensure continuity of services.

Provide for training and development. Counsel, motivate and maintain harmony. Identify and resolve staff differences, conflicts and deficiencies. Enforce personnel rules and regulations and work behavior standards.

Note: This is an unclassified contract position.

Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.

A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as "See résumé" are not acceptable and will result in the application being considered incomplete.

To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application's employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.