Legal E-Billing Specialist

Job Title – Legal E-Billing Specialist Company Location – Los Angeles, CA 100% On-site, Full Time Pay – Up to 75k annualized, DOE Non-Exempt role Work Schedule: 8:30am to 5pm (M-F) Job Summary Integr8staff seeks a career-minded, skilled and seasoned E-Billing Coordinator for a highly regarded, award-winning, legal firm. This individual will be responsible for full cycle e-billing, including but not limited to performing pre‑edits, distributing prebills, processing revisions, submitting and posting bills electronically through various e-billing vendor portals. Responsibilities Time entry and billing for hourly, flat‑fee, and contingency matters Understanding billable vs. non-billable time Preparing prebills and final invoices Handling billing adjustments and write‑offs Proficient with client‑specific e-billing guidelines (LEDES, UTBMS codes) Catching time entry errors, attention to detail Ensuring rate accuracy Reviewing narratives for compliance Reconciling billing discrepancies Familiar with basic accounts receivable (AR) processes Applying client payments Familiar with trust accounting basics (IOLTA awareness is a plus) Month‑end billing cycles Working with general ledger summaries Managing e-billing platforms and site administration (e.g., CounselLink, Legal Tracker, Serengeti, etc.), including maintaining timekeeper status, rates, budgets, user profiles, and tracking appeals Enter timekeeper rate and new matter setups for assigned billing and e‑bill clients Review outside counsel guidelines and update billing system to ensure compliance Following strict client billing rules and guidelines Requirements Minimum of 3+ years of legal billing experience Proficiency in Aderant/Sierra or experience with Elite Enterprise, Elite Prolaw, or other equivalent legal billing software Strong Excel/MS Office skills Finance or Accounting degree preferred, or equivalent relevant experience Experience in multi‑office or large‑firm billing environments High‑volume billing (hundreds of bills per cycle) Deep understanding of legal billing rules (e.g., e‑billing & client guidelines) Collections support or client follow‑up experienceAdvanced Excel skills (pivot tables, VLOOKUP/XLOOKUP) Excellent attention to detail, superb communication, and organizational skills Experience with similar software (e.g., Elite 3E) and E‑billing and appeals Updated resume is required for consideration. Only local candidates will be considered—position does not offer relocation or visa sponsorship. #J-18808-Ljbffr