Recruiting Assistant (Human Resources)

Job Description

Job Description

Be Part of our Circle.

We empower people to live their best life. That is our mission—not only to those we serve, but to those we employ. This mutually shared sense of purpose drives our decisions and actions. Come as you are and achieve better lives as part of the St. Louis Arc family of individuals in this vital role

The Recruiting Assistant is a Monday-Friday role earning an hourly rate of $23/hour.

Support an inclusive hiring experience and help new employees feel welcomed

• Support recruiting efforts by reviewing applications, monitoring job postings in UKG, conducting prescreening calls, and connecting applicants with the appropriate recruiters.

• Create a welcoming candidate experience through friendly, compassionate, and professional communication with applicants and prospective employees.

• Coordinate new-hire onboarding by maintaining employee information in Workbright, processing onboarding paperwork, completing required pre-employment screenings, and following up with new hires to ensure timely completion of required documentation.

• Provide Workbright support by assisting new hires with questions, performing routine troubleshooting and system maintenance, and escalating issues to the Assistant Director for Talent Acquisition as needed.

• Help new employees feel prepared for success by coordinating onboarding resources, sending welcome emails after New Employee Orientation, and preparing orientation materials.

• Support employee retention initiatives by providing administrative assistance for the Retention on A Mission program.

• Contribute to an inclusive workplace by supporting St. Louis Arc’s diversity and disability inclusion practices and initiatives.

• Provide additional administrative support to the Human Resources team as needed.

We'll celebrate and empower your unique gifts and contributions.   

We’ll help you help others. You’ll be embraced and uplifted in our inclusive circle of support.     

• You'll have a voice and the autonomy to put into action your ideas for doing your job better—and serve others better. 
• Hands-on leadership that empowers team member innovation.
• Opportunities to learn and grow, plus benefits to support your personal and professional well-being—such as health insurance, retirement, and time off.

The flexible, respectful individual we see is an innovative and quick thinker with these qualifications: 

Join others with your impeccable interpersonal skills, good intentions, and compassion to help people. 

• High School Diploma or equivalent
• Associate degree in Human Resources or related field preferred
• One year of clerical and/or administrative office experience, utilizing multiple software systems
• One year of related Human Resources experience preferred

We look forward to welcoming someone with the following knowledge and skills:

• Familiarity with HRIS systems and the ability to enter, maintain, and compile data.

• Ability to learn and apply HR policies, procedures, basic state and federal employment laws, and regulatory guidelines.

• Proficiency in Microsoft Office products.

• Strong communication, customer service, and interpersonal skills.

• Exceptional attention to detail and commitment to maintaining accurate records.

• Ability to manage multiple priorities, track follow-up activities, and meet deadlines.

• Ability to build and maintain positive working relationships with applicants, new hires, and colleagues.

• Discretion, accountability, and the ability to maintain confidential information.

• Ability to provide clear guidance and assistance to new hires throughout the onboarding process.

• Ability to troubleshoot routine system issues, follow established procedures, and escalate concerns as appropriate.

The St. Louis Arc is a non-profit organization that provides support and services to more than 4,500 people with intellectual and developmental disabilities each year. Known for the quality of our staff and culture, the St. Louis Arc was recently recognized as one of the Top 3 Best Places to Work in the “Big Companies” category by St. Louis Business Journal.