Food Safety Specifications Coordinator

Job Description

Job Description

Job Title: Food Safety Specifications Coordinator

Job Description

The Food Safety Specifications Coordinator plays a key role in ensuring product safety, quality, and regulatory compliance across a rapidly growing global food manufacturing organization. This position focuses on managing ingredient and product specifications, supporting food safety and FSQA programs, and collaborating closely with cross-functional teams to drive commercialization projects and continuous improvement in food safety practices.

Responsibilities

• Work within SAP PLM and related database systems to analyze ingredients, manage specifications, and maintain accurate product data.
• Review ingredient formulas and product specifications to ensure alignment with food safety, quality, and regulatory requirements.
• Partner with food safety specialists and cross-functional teams to support commercialization projects from concept through launch.
• Complete verification of records and ensure all food safety information and documentation are accurately recorded, organized, and maintained in accordance with regulatory standards and internal policies.
• Conduct risk assessments for new ingredients, products, and processes, with a focus on identifying and mitigating potential hazards.
• Review and help maintain policies, procedures, and guidance documents that support corporate FSQA and compliance programs.
• Contribute to the development, maintenance, and review of food safety plans, including ingredient hazard analyses and preventive controls.
• Support initiatives related to food fraud, food defense, and other food safety programs to protect product integrity and consumer safety.
• Collaborate with regulatory and labeling teams to ensure product information meets applicable FDA standards and other regulatory requirements.
• Use tools such as TraceGains and SAP PLM to manage quality, regulatory, and labeling data and support specification management.
• Communicate effectively with cross-functional partners, providing clear, solution-oriented input when issues arise and proactively seeking guidance when needed.
• Manage multiple projects simultaneously, prioritizing tasks and timelines to meet business needs and regulatory deadlines.
• Participate in periodic plant visits, including monthly audits, to verify that food safety and quality processes are functioning properly and that documentation aligns with on-site practices.

Essential Skills

• Bachelors degree in Science, Food Science, Chemistry, Biology, Engineering, or a closely related field.
• Approximately 12 years of experience within the food industry, with a focus on food safety, quality, or regulatory functions.
• Hands-on experience in food manufacturing and food safety, including exposure to food safety plans and ingredient hazard analysis.
• Strong understanding of regulatory requirements, particularly FDA standards and related food safety regulations.
• Experience working with SAP PLM or similar product lifecycle management or database software.
• Proficiency with quality, regulatory, and labeling processes in a food manufacturing environment.
• Detail-oriented approach with the ability to maintain accurate records and documentation in accordance with regulatory standards.
• Strong time management skills, with proven ability to handle multiple projects and priorities simultaneously.
• Excellent communication skills, with the ability to collaborate effectively in a highly cross-functional environment.
• Demonstrated initiative and a proactive, solution-oriented mindset when identifying issues and seeking guidance.

Additional Skills & Qualifications

• Experience in food chemistry, laboratory work, or GMP (Good Manufacturing Practices) is highly beneficial.
• Experience using TraceGains or comparable specification and supplier management platforms.
• Technical strength on the quality and food safety side, including familiarity with food fraud and food defense programs.
• Ability to interpret and apply corporate FSQA and compliance policies to day-to-day work.
• Comfort working in a global, rapidly growing organization with frequent cross-functional communication.
• Collaborative working style and ability to build strong relationships with partners across operations, R&D, quality, and regulatory teams.

Work Environment

This role operates in a hybrid work environment. The position follows first-shift hours, with flexible options such as 7:00 a.m.3:00 p.m., 8:00 a.m.4:00 p.m., or 9:00 a.m.5:00 p.m., depending on business needs and personal preference. The culture is highly cross-functional and collaborative, providing regular exposure to various teams across the organization and offering the opportunity to contribute to the growth of a global food manufacturer

Job Type & Location

This is a Contract to Hire position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $30.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Chicago,IL.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.