Human Resources and Accounting Specialist

Human Resources And Accounting Specialist

AchieveKids is a dynamic, non-profit special education organization with a rich 65 year history of providing non-public schooling in San Jose and Palo Alto, California. Our students possess a range of abilities, and we focus on skill development to help our students transition to progressively more independent learning environments. We strive to create joy in learning and to enhance success beyond our doors. AchieveKids is an exciting place to work, and we have a lot to offer the right candidate.

AchieveKids is committed to supporting high quality, inclusive practices in our schools and programs. The diversity of our workforce and Board of Directors is essential and we are committed to diversity, equity, inclusion, and belonging throughout our company to ensure a wide range of experiences, perspectives, and skills to drive innovation and creativity, enhance decision-making, and provide better solutions.

LOCATIONS

Palo Alto Campus: 3860 Middlefield Road, Palo Alto, CA 94303 (Headquarters)

San Jose Campus: 1212 McGinness Avenue, San Jose, CA 95127

DESCRIPTION

The Human Resources and Accounting Specialist is a full-time, hourly, non-exempt position, and reports to the Head of Operations. This is a confidential non-union position. You will facilitate and perform functions of the AchieveKids HR and payroll processes, including but not limited to employee relations, benefits coordination, leave of absence management, time clock management/correction, integration of time off, and assisting in payroll resolutions. In addition, this position will assist in weekly and monthly accounting operations. This position must be available to work at both AchieveKids campuses, as needed.

RESPONSIBILITIES

• Payroll & Human Resources
  • Process payroll bi-weekly and distribute checks to employees.
  • Maintain, monitor, and manage employee time cards and time off policies and requests.
  • Coordinate with staff and supervisors on time clock corrections.
  • Collaborate with Human Resources in payroll problem resolution.
  • Ensure accuracy in pay data, deductions, and retirement matches.
  • Reconcile compensation and year-end payroll reports. Provide YTD payroll registers to include all gross wages, deductions, loans, and matches.
  • Prepare census report of employee data.
  • Provide onboarding training and offboarding support.
  • Review benefits enrollment and billing.
  • Maintain confidential employee files.
  Accounting
  • Manage and maintain vendor list of all account payables.
  • Process accounts payable weekly including, but not limited to contractor, vendor, and carrier invoices, staff reimbursement requests, etc.
  • Prepare journal entries and record in QuickBooks for payroll cash transfer, payroll register entries, retirement plan contributions, etc. for approval.
  • File accounting paperwork weekly.
  • Maintain Disbursement Journal and database for asset addition and deletion.
  • Prepare and assist in filing business license, annual sales tax, 1099, 1096, and other accounting and IRS forms.
  • Prepare, coordinate, and assist with financial audits.
  • Assist with monthly, quarterly, and annual closings.
  • Assist Accountant at fiscal year-end, including contract preparation, year-end filing, and financial audit preparation.
  • Assist in preparation of various contracts: master contracts, Individual Service Agreements (ISA), or others.

REQUIREMENTS & QUALIFICATIONS

To perform this job successfully, the individual must be able to satisfactorily perform each essential duty. Requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Associate's degree in business, accounting, tax, finance, economics, or related field, OR
• 3-5 years of experience in Human Resources with 3-5 years of payroll/accounting experience

Skills & Abilities

• High attention to detail and accuracy.
• Proficient computer skills, including experience with QuickBooks, Microsoft Excel, Microsoft Word.
• Experience with financial reporting and analyzing accounting data.
• Maintain a high degree of confidentiality.
• Excellent organizational and time management skills with the ability to plan ahead, prioritize, and meet deadlines.
• Effective oral and written communication skills.
• Ability to write reports, business correspondence, and procedure.
• Ability to function as part of an interdisciplinary team.
• Ability to think and act autonomously in a variety of situations.
• Ability to define and solve practical problems and deal with a variety of concrete variables, occasionally in situations where only limited standardization exists.

Language Skills

• Ability to read, analyze, and interpret general business periodicals and government regulations.
• Ability to write reports, business correspondences, and procedures.
• Ability to effectively present information and respond to questions from employees, managers, clients, families, and the general public.

Other Requirements

• Criminal record clearance or formal exemption.
• Tuberculosis risk assessment clearance within 60 days before hire and every four years thereafter.

PAY RANGE

• The pay range for this position is $26.00 - $36.00 per hour. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, and internal equity.
• This range represents base salary only and one aspect of the total rewards package. Specifics about the rewards package for this position may be discussed during the hiring process.

BENEFITS & PERKS

• Generous Total Rewards Package!
• 4 weeks paid vacation, plus additional time off accrual
• Paid holidays and sick time
• Comprehensive medical, dental, vision, life, and disability insurance plan options
• Retirement plan with generous company match
• Scholarship and Grant opportunities
• Tuition and professional development assistance
• Health care and dependent care flexible spending accounts
• EAP, Travel Assistance, Will/Trust Preparation Services, Pet Insurance, Employee Discount Program, and more!
• A fun, positive, and strength-based learning environment!