Conference Event Planner II

Conference Event Planner II Onsite (hybrid)

Pay - $48/hr based on experience

Key Responsibilities:

• Lead and coordinate planning efforts for Tier 2/3 & regional congresses by partnering with planners, business partners, and vendors to ensure smooth execution and alignment with team goals
• Partner with planners to coordinate and streamline key processes across U.S. based congresses, including registration communications, asset and budget management, and data entry.
• Manage the congress allocation process with departmental points of contact and vendors using an internally bespoke platform.
• Lead development and maintenance of core team resources, including planning frameworks, playbooks, roadshow materials, congress overview slide decks, and best practices documentation, to support consistent, high-quality execution.
• Support the adoption and integration of new tools and technologies (including AI solutions) to improve team efficiency.
• Monitor and track deliverables, deadlines, and congress budgets, proactively identifying and resolving operational gaps, including invoice follow-up.
• Upload and maintain inventory of structural and graphic assets.
• Serve as a point of contact for operational questions and as a connector between planners and other functions.
• Provides post-event analysis, including event metrics
• May provide training to other groups/departments on functional policies/processes

Minimum Experience:

• 3+ years of related experience and a BS or BA degree
• Certified Meeting Professional (CMP), Certified Tradeshow Marketer (CTSM) or equivalent certification is preferred.
• Experience in biotech or pharmaceuticals industry preferred.

Ideal Candidate Profile:

• Experience with congress, event or project coordination, and a willingness to learn new tools and systems.
• Strong organizational and project management skills, with an eye for process improvement.
• Collaborative, service-oriented mindset; able to build relationships and communicate clearly at all levels.
• Comfort with ambiguity and the ability to translate big-picture goals into actionable plans.
• Influences without authority to build consensus and drive outcomes across highly matrixed teams through effective collaboration and information sharing.
• Adapts quickly to change, embracing new information and challenges with a fail-forward, continuous improvement mindset.