Document Imaging Specialist I

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Job Responsibilities

The South Carolina Judicial Branch invites applications for the position of Document Imaging Specialist I position in Columbia, SC.

The Court of Appeals is the intermediate appellate court for the state. Broadly speaking, the Court of Appeals handles nearly all direct appeals from the circuit courts, the family courts, the administrative law court, the workers' compensation commission, and other state courts and tribunals as set forth by statute. Within the Court, the Clerk of Court is responsible for the custody and keeping of the record of the Court, as prescribed by the judges of the Court of Appeals. The Clerk's Office serves as the sole point of contact on behalf of the Court, receives all filings, processes filings, forwards filings to others within the Court for action in accordance with the South Carolina Appellate Court Rules (SCACR), established court policies and procedures, and handles in-person, telephonic, electronic, and written communications.

ESSENTIAL DUTIES AND RESPONSIBILITIES OF THE POSITION

With one-on-one training and supervision, a Document Imaging Specialist I scans all incoming filings with the Court of Appeals, historical files, and records and briefs for review directly by the judges. Emphasizes accuracy and archival quality of scanned images according to established Court policies and procedures. With guidance from trainer, utilizes various scanning machines to produce archival quality images of all filings with the Court. Before scanning document, checks C-Track to ensure that receptionist correctly identified the Appeals Specialist assigned to the case, then scans document into a labelled folder in compliance with established Court policies and procedures. After completing one-on-one training for each task, rotates among different tasks as directed by Court Solutions Manager. As directed by trainer and Court Solutions Manager, reviews and determines, with one-on-one supervision, the need for additional follow-up in accordance with established procedures. Assists in updating the periodicals in the library under the direct supervision of the Court Solutions Manager. Assist team members with duties in the rotation of boxes stored within the storage area. Inputs daily updates to records spreadsheets for documentation of location, scanning sequence and to notify manager of when boxes are ready for final check and shredding. Assist reception with incoming phone calls as needed. Intakes court fililngs, accurately naming documents and filings and forwarding them to the Appeals Specialists. All other duties and projects as assigned by the Clerk of the Court of Appeals and Court Solutions Manager.

Minimum and Additional Requirements

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE) A high school diploma or higher and proficiency in the use of modern office technology including, but not limited to, Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), scanning equipment, fax machines, and copiers. Must have familiarity with and ability to use a personal computer and be able to upload and save files.

Preferred Qualifications

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS

Must be a self-starter with attention to detail. Ability to work independently and problem-solve. Ability to prioritize work effectively, be flexible in work environment, and meet time-sensitive deadlines. Ability to read and differentiate legal documents.

Ability to exercise discretion, maintain trust and confidentiality, and maintain professional and ethical behavior with court personnel and the general public. Ability to develop and maintain good working relationships and be a team player. DESIRABLE (PREFERRED) REQUIREMENTS (EDUCATION AND/OR EXPERIENCE Prior experience with high speed scanners and/or record management; a willingness to take on other duties as needed; prior experience in a court or legal environment.