Administrative Support Associate

Paraprofessional Administrative SupportUnder direction, provide complex paraprofessional administrative support for an executive or City official and provide varied problem-solving support.Provide paraprofessional administrative support and perform office functions. Involves: participating in developing and implementing standardized long and short-range business and planning initiatives, and analyzing studies and surveys. Conduct research to resolve discrepancies or gather information. Review a variety of reports, files, and records to verify information, resolve errors, and gather information. Utilize a personal computer to create memoranda, agenda items, and other correspondence. Manipulate and retrieve files and/or information from databases and create reports. Gather and compile pertinent information for meetings and presentations. Post, draft agendas, and take minutes. Coordinate with other city departments or outside agencies on special projects, as assigned. Provide the public with general information, explain processes and procedures, answer questions, and resolve a variety of problems within a defined scope. Schedule and maintain calendar of appointments. Process and schedule travel and lodging arrangements and reconcile travel costs. Maintain filing systems and provide input for improvements to accommodate needs. Ensure proper distribution of communications, flag urgent information, and communicate priorities to the appropriate person. Provide human resource administrative support and services. Maintain performance review data and due dates. Maintain confidentiality. Represent the department at various meetings.May supervise assigned staff. Involves: Schedule, assign, instruct, guide, and check work. Appraise employee performance. Provide for training and development. Enforce personnel rules and regulations, and work behavior standards firmly and impartially. Counsel, motivate, and maintain harmony. Interview applicants. Recommend hiring, termination, transfers, discipline, merit pay, or other employee status changes.Note: This is an unclassified contract position. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.Applicants with foreign diplomas, transcripts, and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Please visit for more information.A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as "See résumé" are not acceptable and will result in the application being considered incomplete.To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application's employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.