Executive Administrative Asst. to the President

Baltimore City Community College Administrative Assistant

Founded in 1947, Baltimore City Community College (BCCC) is a comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College's campus is located in West Baltimore and courses are offered throughout the City. With its broad range of degree, certificate, and continuing education programs, affordable tuition, and extensive outreach, BCCC offers educational opportunities to the citizens of Baltimore City and throughout the state of Maryland. BCCC serves over 7,500* students annually, providing credits that transfer to four-year colleges and universities as well as workforce training leading directly to job placement. The College is proud of the fact that over 50 nations are represented within the student body. * Based on the annual unduplicated credit and non-credit headcount for FY 2023.

Description/Job Summary

Under the direction of the President, this position provides high level confidential administrative support. This position assures that the office operates efficiently and effectively with the highest level of confidentiality, integrity and customer service.

Responsibilities/Duties

• Assists with the management of the office's administrative affairs, and with the work assignments of the Administrative Assistant;
• Maintains and manages executive calendar;
• Attends meetings and provides as requested follows-up with appropriate internal and/or external stakeholders;
• Reviews and tracks internal and external mail with direction;
• Acts as a communication liaison between internal and external stakeholders;
• Researches, collects and organizes data as required for speaking engagements, presentations and meetings;
• Assists with the review of documents in preparation for the signature;
• Monitors office expenditures and budget;
• Assists with drafting presentations, itineraries, agendas and various confidential correspondence;
• As requested, arranges, coordinates and schedules a variety of meetings, appointments and special events;
• Coordinates, processes and manages travel arrangements;
• Provides input to the College's Administrative Coordinators Project Team
• Under direction, assists with initiatives to ensure the continuous improvement of administrative operations and support services;
• Assists with the work assignments for Administrative Assistants in office;
• Maintains records and files including those of confidential and restricted nature;
• Performs special projects and other duties as assigned.

Required Qualifications

• Bachelor's Degree in Business or a related field.
• 5-10 years of providing executive level administrative assistance
• Experience handling highly confidential and sensitive information
• Excellent written and verbal communication abilities
• Proficient with Microsoft Office Suite
• Demonstrated cultural competency, sensitivity and understanding of diverse academic, socioeconomic, cultural disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.

BCCC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, protected veteran status, genetic information, or any other basis protected by law.

BCCC is committed to providing a workplace free from discrimination or harassment. We expect every member of the BCCC community to do their part to cultivate and maintain an environment where everyone has the opportunity to feel included and is afforded the respect and dignity they deserve.

Decisions related to hiring, compensating, training, evaluating performance, or terminating are made fairly. We examine our unconscious biases and take responsibility for always striving to create an inclusive environment that makes every employee and candidate feel welcome

It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete.

To request an accommodation during the application or interview process, please email View email address on click.appcast.io.

For technical assistance, please contact NEOEDs Applicant Support Line at View phone number on click.appcast.io or Email: View email address on click.appcast.io if your needing help with your online applicant account. Applicant Support is available between 6 a.m. - 5 p.m. Pacific Time, Monday through Friday.

Benefits

BCCC is the only community college in Baltimore City, one of 16 community colleges in Maryland, and both a higher education institution and a State of Maryland agency.

As a state agency, the College is able to offer full-time, permanent PIN employees a host of benefits including a competitive salary and tuition remission. New College PIN employees will be invited to discuss benefit options with a personnel officers.

Benefits extended to all full-time PIN employees are as follows.

• State of Maryland health plans : (PPO, EPO, and/or HMO medical plans), vision and dental plans (PPO or DHMO)
• Retirement Plans : include the State Employees' Pension, Teachers Pension Systems, Optional Retirement Programs (ORP) and the Law Enforcement Officer Pension System.
• Supplemental Retirement Plans - 401(k), 403(b) and 457
• Leave : 22 days of Annual Leave, 15 days of Sick Leave, 3 Personal Leave days, Leave Bank membership opportunities, 9 Holidays and a Winter Holiday break (5 days) observed between the Christmas and New Year's Day holidays
• Tuition Remission to institutions within the University System of Maryland (USM)
• Professional Development opportunities

To learn more details, visit our benefits page.

Baltimore City Community College