Operations Marketing Coordinator

Overview

At SSOE, we partner with Fortune 100 and industry-leading clients to design and engineer complex projects that shape how people work, live, and build for the future. As an Operations Marketing Coordinator , you'll play a key role in helping our teams win that work.

In this position, you'll lead proposal kickoff meetings and facilitate strategy discussions, while working closely with project managers, engineers, architects, and operations leaders to align teams around pursuit goals, messaging, and schedules. You'll coordinate and develop client-facing proposals, presentations, and qualifications that tell SSOE's story with clarity and impact, while gaining hands-on experience in project coordination, strategic thinking, and persuasive storytelling across fast-paced AEC markets.

If you enjoy organizing complex information and thrive in deadline-driven environments where quality and teamwork matter, this role offers an exceptional foundation for a marketing career in the AEC industry.

AI and Innovation

At SSOE, we don't just talk about the future, we build it. As a leader in industry AI adoption, we empower our team to work smarter by providing responsible access to the industry leading AI Large Language Models, vibe-coding platforms, and securely integrating advanced tools into every role. From day one, you'll receive the training and support needed to leverage AI as a core tool for enhancing productivity, sparking creativity, and streamlining complex workflows.

Responsibilities

A Typical Day Might Include:

EXCEPTIONAL INTERNAL CUSTOMER SERVICE

• Partner with project managers and operations leadership to develop competitive proposals, presentations, and qualifications (PPQs), from kickoff to final delivery.
• Lead proposal kickoff meetings and drive schedules, task assignments, and review milestones.
• Gather, organize, and synthesize information from multiple contributors while keeping timelines on track.

WORKING AS PART OF A TEAM

• Facilitate strategy discussions and help translate win themes into clear, client-focused messaging.
• Develop proposal content, such as project profiles, by interviewing internal subject matter experts.
• Tailor resumes and team qualifications for technical staff specific to each pursuit.
• Support presentation teams preparing for client interviews and selection meetings.
• Coordinate marketing materials for industry conferences and business development efforts.
• Work closely with fellow marketing team members to balance workload and meet deadlines.
• Perform limited data entry and reporting within SSOE's database.

Qualifications

What You'll Bring on Day One:

• 3-5 years of experience in marketing, proposals, or business development-preferably in the AEC industry.
• Excellent writing / editing / proofreading skills.
• Strong time management skills with the ability to work in a fast-paced, detail and deadline-oriented environment.
• Exceptional organizational skills.
• Ability to work productively and independently under deadlines. Flexibility to adapt to changing priorities while maintaining a positive team spirit.
• Proficiency in InDesign and Microsoft Office Suite-Word, Excel, and PowerPoint.
• Associate Degree in Marketing, Communications, Journalism or similar

Bonus Points if You Have:

• AEC industry and / or direct proposal experience.
• Basic knowledge of Adobe Photoshop.
• Bachelor's Degree in Marketing

Where Big Projects Meet Personal Growth:

SSOE brings together the opportunities typically found at a large firm with the access, support, and close-knit culture of a smaller one. Our teams work on diverse, high-profile projects for global clients while enjoying a people-first environment that values collaboration, work-life balance, and continuous learning.

Our commitment to our employees and clients is reflected in our results:

• 95% of our clients would recommend us to a colleague.
• 10 consecutive years certified as a Great Place to Work.

What We Offer:

• A supportive, collaborative culture where your work and ideas matter.
• Ongoing learning and professional development opportunities.
• Exposure to a wide range of markets, project types, and geographies.
• A clearly defined career path with real advancement potential.
• A comprehensive compensation and benefits package that supports your well-being, work-life balance, and career growth.
• Competitive Salary : $70,000-$75,000/year depending on location, education, and experience.
• Comprehensive Benefits: Health, dental, and vision insurance, life insurance, 401K retirement savings plan (with company matching), professional development and training, generous PTO, and paid holidays.
• Hybrid Work Schedule option for this role, providing you with the flexibility to achieve work-life balance while excelling in your career.