Itinerary Designer

Job Description

Job Description

Company Description

Sprung from the site of a fallow tree nursery, Wildflower Farms, Auberge Collection is a 140-acre retreat in New York’s Hudson Valley, just 90 minutes from New York City. Rooted in meaningful encounters with nature, the property sways with the seasons, surrounded by meadows of native flowers and woodlands. Anchored by its namesake farm with orchards, heirloom gardens, and animals, the retreat offers immersive seasonal experiences like foraging walks, cooking workshops, and healing sessions. A three-mile walking trail links 65 stand-alone cabins, cottages, and suites with the Movement Studio and Maplehouse, a lofty barn home to a dynamic cooking school. Accommodations are immersed in the ever-changing landscape, offering a deep sense of place. Guests are welcomed at The Shop, reminiscent of a well-curated potting shed, and the open-air Great Porch. Dining at Clay, the centerpiece restaurant, features source-origin cuisine that honors the region’s bounty. Thistle offers wild-crafted wellbeing that evolves with the seasons. The property also provides access to neighboring Mohonk Preserve, where wooded trails and cliffs invite world-class hiking, biking, and climbing. Named the Number 1 Hotel in New York State by Travel + Leisure for the 2025 World’s Best Awards and recognized with a One Key distinction from the inaugural Michelin Guide, Wildflower Farms is a basecamp for adventure, craft, and curiosity.

Job Description

As an Itinerary Designer, you will curate personal, one-of-a-kind itineraries for all guests traveling to Wildflower Farms through various communication channels: phone, email and text communication. You’ll create bespoke experiences for each guest traveling to Wildflower Farms by working closely with our preferred vendors, experiences, spa and culinary teams to create a memorable journey for all guests. The Itinerary Designer provides exceptional service to all guests throughout the guest journey; pre arrival, on property, and post stay, communicating with them in accordance with Auberge Resorts and Wildflower Farms standards.  Additionally, you will answer all telephone inquiries professionally, direct calls appropriately, place In Room Dining orders, and will be knowledgeable about the property and surrounding area.

• Design and manage customized guest itineraries by coordinating experiences, dining, spa services, and activities using approved booking systems.
• Build genuine, personalized relationships with guests through attentive service, consistent use of guest names, and proactive engagement.
• Anticipate guest preferences and needs to deliver exceptional, memorable experiences and foster guest loyalty.
• Handle guest communications professionally and graciously via email and phone, including inquiries, reservations, special requests, and service follow-up.
• Process and document all guest requests, feedback, issues, and service recovery actions, escalating concerns to leadership when appropriate.
• Collaborate closely with Guest Services, Reservations, Housekeeping, Engineering, Culinary, In-Room Dining, Sales, and other departments to ensure seamless execution of guest experiences.
• Coordinate bookings for both guests and vendors, on-site and off-site, including notable guests, owner relations, group arrivals, and multi-room stays.
• Maintain strong property knowledge, including amenities, services, arrival details, and daily guest and group activity awareness.
• Execute clear and effective email, departmental, and pre-shift communications.
• Receive and place In-Room Dining orders using Lightspeed.
• Coordinate shipping, receiving, and return of guest packages and personal items.
• Maintain accurate records of guest preferences, service needs, and departmental contact information, including emergency contact protocols.
• Support security and emergency response procedures, including proper handling of 911 calls.
• Uphold the highest standards of confidentiality regarding guest information and internal hotel data.
• Handle guest feedback, complaints, and service recovery with professionalism, care, and appropriate follow-up.

Pay Rate: $21/hour

Qualifications

• Minimum two years as a Trip Designer, Concierge, or Guest Services Agent, specializing in luxury adventure travel. 
• Excellent service, etiquette, and protocol skills and knowledge in all facets of communication.
• Familiarity with local area and local geography, recreation opportunities, restaurants, events, sights, and other places of interest.

Additional Information

About Auberge Collection
Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations.

For more information: auberge.com

Connect with Auberge Collection on Instagram, TikTok, Facebook, and LinkedIn @Auberge and #AlwaysAuberge

About Friedkin
Friedkin is a privately held family of global brands spanning automotive, entertainment, hospitality, investments, and sports.

Founded in 1969 and headquartered in Houston, Texas, the company is led by Chief Executive Dan Friedkin, and united by a mission to build breakthrough brands that redefine the status quo.

The Friedkin portfolio includes Gulf States Toyota, 30WEST, Accelerated Solutions Group, AS Roma, Ascent Automotive Group, Auberge Collection, Congaree, Copilot Capital, Diamond Creek, Everton Football Club, GSFSGroup, Imperative Entertainment, Legendary Expeditions, NEON, Northside Lexus, Pursuit Sports, The Friedkin Group International, USAL and Westside Lexus.

For more information, please visit

Shinrin Yoku LLC is an Equal Opportunity Employer, M/F/D/V. Shinrin Yoku LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Shinrin Yoku LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.