Administrative Associate III

Job Title: Administrative Associate III Agency: Prairie View A&M University Department: Intramurals Proposed Minimum Salary: Commensurate Job Location: Prairie View, Texas Job Type: Staff Responsibilities Provide administrative clerical support to the Director, Assistant Director, Five Coordinators, and Graduate Assistants of the Department of Recreational Sports. Handle steady customer traffic in office, assist in budget and fiscal operations. Respond to inquiries and concerns of students, administrators, guests, and visitors; assist with implementing new programs via clerical support; be knowledgeable of all Rec Sports programs, events and services. Order and stock supplies for the department; responsible for maintenance of office equipment; answer phones, provide customer service over the phone and in person. Assist with organization, development of office student staff, operations, membership sales and categories; promote programs and services, market and promote special events and projects. Create and maintain student staff records. Opening/Closing and weekend work responsibilities as required. Maintain and reconcile monthly reports. Coordinate leave and travel activities for the Department of Recreational Sports; manage travel vouchers and leave forms. Train new student hires assigned to recreational sports on biweekly payroll submittal/direct deposit set up/clock in/out via departmental time keeping application. Manage payroll processes for student staff. Requisitions, Purchase Orders, LDocuments, E-Documents, payroll adjustments, EPA/EGR/EWR documents, budget forms, procurement forms, travel forms and HR forms via (FAMIS and Workday). Perform other duties as assigned. Required Education and Experience High school diploma or GED Three years of related experience. Required Knowledge, Skills and Abilities Knowledge of word processing, spreadsheet, and database applications. Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills. Equal Opportunity/Veterans/Disability Employer. #J-18808-Ljbffr