Senior Administrative Professional

Position Overview Hybrid-based position in Novato, Oakland, or San Francisco office. Applicants must be currently authorized to work in the United States on a full‑time basis. No sponsorship is available for this position. Responsibilities Formatting and QCing of client deliverables Proposal support (translate RFP requirements into action items, collaborate effectively with managers/technical staff, responsible for formatting, QCing, assembling final PDF for submittal) Create and maintain opportunities in CRM platform (include submitting the contract for legal review, checking for open tasks in the PI Tool and maintaining tender documents in the CRM SharePoint files, converting opportunities to projects) Work with spreadsheets; import data into MS Word documents Assist with employee and/or client meeting/event planning Assist with catering coordination Assist with Office Facilities–Common areas stocking and maintenance Assist staff with travel arrangements as needed Qualifications Minimum 5 years' experience in relevant administrative support BA/BS degree preferred, but not required; years of experience can be substituted for degree Self‑starter, quickly grasp issues, and attend to details while keeping the big picture in mind Strong ability to multi‑task Extremely organized and detail‑oriented, knack for understanding procedures and logistics Strong skills in time management, prioritizing tasks, and meeting critical deadlines Professional, mature, polished Excellent interpersonal and communication skills required Prior experience with RFPs and proposal coordination a plus Advanced Microsoft Word skills, including the use of styles, auto Table of Contents and working with tables Advanced Adobe Acrobat Professional Proficient in Microsoft Excel, Outlook, PowerPoint Ability to work with calendars and resources in Outlook Familiar with Microsoft Teams Keen eye for detail and accuracy Experienced in proofreading lengthy documents with focus on format as well as spelling and grammar Produce quality work even under extreme pressure and time constraints Grasp complex situations and turn them into manageable tasks Accustomed to re‑prioritizing, as necessary, to accommodate changing projects and assignments Demonstrate a positive approach to job challenges Excellent problem‑solver, quick learner and open attitude to diverse tasks Proactive in thought and action Must be self‑motivated, multi‑tasked, can meet deadlines, and work with all levels of technical and administrative staff Comfortable working alone and collaborating in large and small teams to produce quality work The ability to take ownership and work independently with minimal supervision and direction Ability to take instruction from multiple sources and establish and communicate priorities; keep coworkers and administrative team apprised of workload and task progress Benefits Investment in your development Leaders you can count on, guided by our Leadership Principles Being valued for the unique person you are Never being short of inspiration from colleagues, clients, and projects The long‑term thinking of a foundation‑owned company EEO Statement We are committed to equal employment opportunity regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. Salary At the time of this posting, this role is likely to be compensated at an annual base salary between $66,645 and $83,306. Actual pay may be more or less depending on experience, location, equity, market, etc. #J-18808-Ljbffr Ramboll US Corporation