Administrative Assistant (contract)

Job Summary We are seeking a highly organized and detail-oriented professional to provide comprehensive administrative support to a department or individual. This role is integral to the smooth day-to-day operations of the organization, requiring a proactive individual who can manage a wide variety of tasks simultaneously while maintaining a high level of accuracy and professionalism. The ideal candidate thrives in a fast-paced environment, communicates effectively across all levels, and demonstrates the ability to work both independently and collaboratively to meet organizational goals. Job Summary We are seeking a highly organized and detail-oriented professional to provide comprehensive administrative support to a department or individual. This role is integral to the smooth day-to-day operations of the organization, requiring a proactive individual who can manage a wide variety of tasks simultaneously while maintaining a high level of accuracy and professionalism. The ideal candidate thrives in a fast-paced environment, communicates effectively across all levels, and demonstrates the ability to work both independently and collaboratively to meet organizational goals. Responsibilities Perform word processing, filing, faxing, and general clerical duties to support departmental operations Answer and direct incoming phone calls and greet and direct visitors in a professional manner Manage scheduling and calendar coordination for individuals or teams Coordinate meetings, conferences, and related logistics including room reservations and materials preparation Maintain financial records and assist with basic bookkeeping tasks Obtain and manage office supplies inventory to ensure adequate stock levels Sort and distribute incoming and outgoing mail and correspondence Compile, assemble, and organize information for reports and presentations Create and modify reports using appropriate software tools Compose and proofread basic business correspondence and communications Assist with special projects as assigned, meeting established deadlines Handle routine situations and tasks with minimal supervision and direction Skills Strong organizational skills with the ability to manage multiple priorities simultaneously Excellent verbal and written communication skills, including phone, email, and in-person interactions Ability to work independently and exercise sound judgment in routine situations Demonstrated ability to perform effectively under deadline pressure Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint High attention to detail and commitment to accuracy in all work products Professional demeanor and strong interpersonal skills Ability to handle confidential information with discretion Experience Prior experience in an administrative support or office environment preferred Demonstrated experience using Microsoft Office applications in a professional setting Experience coordinating meetings, managing schedules, and handling multi-line phone systems is a plus The closing date for applications for this job posting is 10/1/2026 . Should you require any accommodations in responding to this job posting or at any stage during the application process, kindly e-mail : View email address on click.appcast.io Pay Rate Range 17.54 - 23.38 USD hourly #J-18808-Ljbffr