Purchasing Administrator

Job Description

Job Description

Position Summary:

The Purchasing Administrator supports the Purchasing Department with purchase orders, supplier communication, system updates, and general administrative tasks. This position works with suppliers and internal departments to help ensure purchasing information is accurate and materials are delivered on time.

Key Responsibilities:

• Process purchase orders for Production and Parts.
• Update PO pricing and due dates in the ERP system based on supplier confirmations.
• Review delinquent orders and update expected delivery dates.
• Follow up with suppliers regarding orders and delivery dates.
• Review invoices for errors or discrepancies and help coordinate corrections.
• Maintain accurate purchasing information in the ERP system.
• Build positive working relationships with suppliers and internal departments.
• Assist with improvements to purchasing and replenishment processes.
• Complete reports, projects, and other duties as needed.

Competencies:

• Strong attention to detail and organization.
• Good communication and follow-up skills.
• Ability to manage multiple priorities.
• Basic problem-solving skills.
• Ability to work independently and as part of a team.
• Comfortable using computer systems and learning new processes.
• Proficiency with Microsoft Office, including Excel and Outlook.

Education and Experience:

• High school diploma or equivalent required.
• Previous administrative, purchasing, or manufacturing experience preferred.
• Experience with an ERP or purchasing system preferred.
• Additional education or training in business, purchasing, or supply chain is a plus.

Physical Demands:

This position requires regular sitting, computer use, and communication by phone and email. The employee may occasionally be required to stand, walk throughout the facility, bend, reach, or lift light materials. 

Other Duties: Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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We are an E qual Employment Opportunity Provider.