Village Asst General Manager

Job Description

Job Description

General

* Coordinates and evaluates the daily administrative activities of the entire Village.

* Provides day-to-day direction of the management team, and assist them in their own personal development.

Ground Lease and Management Agreement 

* Administers the assignment process and marketing obligations as outlined in the Ground Lease Agreement.

* Assists GM with administration of additional obligations identified in the Ground Lease Agreement and Management Agreement.

Physical Maintenance of the Facility 

* Ensures that the daily curb appeal of the facility is maintained at the highest level.

* Facilitates efficient processing of resident work orders.

* Recommends and monitors capital improvements programs.

* Solicits bids for various contracts, select appropriate vendors and monitor performance.

Relations with Various University Departments 

* Coordinates marketing efforts with the University’s Admissions/Enrollment department and other relevant departments.

Financial 

* Assists GM with ensuring compliance with all agreements, leases, and contracts pertaining to the Village.

* Assists GM with overall leadership and direction of the Village in line with business plan.

* Assists GM with the preparation of the vision for the Village and translates this vision to a business plan.   

* Assists GM with the development of the budget for the Village.

* Understands cash flow forecasting and cash flow management.

Asset and Risk management 

* Understands capital project funding for the renovation and repairs detailed in the business plan. 

* Negotiates service work authorizations and monitor compliance with same, including annual compliance audits.

* Assists GM to establish and maintain a risk and incident log for the Village. 

* Maintains a work order system within the Village for all facility- and safety-related matters.

* Manages refurbishments or major special projects while minimizing impact on the Village residents.

* Ensures that Facilities staff conducts regular inspections of public areas, reporting any damage, misdemeanours or breaches of residence rules and regulations.

* Ensures that all incidents are recorded into the work order system register and completed within the prescribed timeframe.

* Be fully conversant with the fire and emergency evacuation procedures and ensure that all staff and Resident Assistants are trained in this area.

* Ensures that the Occupational Health and Safety procedures and policies are implemented at all levels throughout the Village.

* Supervises the day to day implementation and accurate upkeep of the Village:

* Asset Management Plan

* Risk log and associated process

* Incident log and associated process

Human Resources / Legal 

* Assist GM in managing all Village HR issues, including recruitment, training and performance management, and communicate with Corporate HR as needed.

* Possess a comprehensive knowledge of all associated legal documentation for the Village, including Management Agreements, Service Work Authorizations, Rental Agreements, etc. 

Experience 

* 3 years of experience in a leadership role in either university accommodation, hospitality or retail environment with a demonstrated track record of developing a team and delivering against objectives.  (desired)

Qualifications 

* Bachelor’s degree preferred, preferably in hotel or hospitality management, business management or higher education administration, or student personnel. 

PI286869597