Administrative Analyst

Administrative Analyst

Hybrid: Los Angeles

The Administrative Analyst will work in a team-oriented environment. This temporary position will help provide administrative support to act as a lead to collect and track data received from project managers, project sponsors, and project financial reporting systems to prepare draft CIP quarterly reports; log funding requests; assist in the preparation of quarterly CIP budget baselining and planned expenditures spreadsheets; assist in preparation of monthly CIP spending forecast; assist documenting various CIP related memos, procedures, and reports; schedule meetings in Outlook with various stakeholder groups; maintain the CIP Office shared email inbox; administration of tasks in the Power Apps based CIP budget system; create or refine various Excel worksheets; create dashboards using existing data.

Special Requirements

Proficient at Outlook

• MS Forms
• MS Excel data analysis functions such as Xlookup and Index/Match
• Know and understand dashboarding functions such as PivotTables and Pivot Charts
• Collecting data
• Good communication skills
• Be able to work with others and team oriented
• Be proficient in excel and interpret data

Experience Qualifications:

• Bachelor's degree from an accredited college or university in a related field and four years relevant experience; or Master's degree from an accredited college or university in a related field and two years relevant experience; or four years as an Administrative Assistant III. (Preferred Degree in Finance, Economics, or Engineering)

Knowledge in Processing:

• Principles, procedures, and practices of business management and analysis; project management; budgeting or finance; financial tracking systems; contract development and administration; pertinent laws, codes, and regulations; and current office technology and equipment.

Required Skills and Abilities To:

• Identify, analyze and resolve complex budgetary, procedural, and organizational issues and implement modifications to existing programs, systems, and procedures; provide project management support and manage projects; research, gather and compile data; prepare and review correspondence, documents, and reports; administer contracts; prepare clear and concise reports; monitor budgets and utilize financial tracking systems; use applicable software applications; prepare & deliver presentations; organize and prioritize work; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; lead and train; and operate current office equipment including computers and supporting applications.
• Proficient at Outlook, MS Forms, MS Excel data analysis functions such as Xlookup and Index/Match
• Dashboarding functions such as PivotTables and Pivot Charts
• Personable, Team Player, Flexible, Multitask and handles pressure well.
• Detail-oriented, Organized, Strong Written and Verbal Communication skills a must.

The hiring range for this position is $49.16 - $51.92 per hour. The base pay actually offered will take into account internal equity, and may also vary depending on candidate's geographic region, job-related knowledge, skills, and experience amongst other factors

Harvest Technical Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or any other federal, state, or local protected class.