Administrative Production Coordinator
Windows By Toll
Job Description
Job Description
Production Systems & CRM Coordinator
Windows by Toll | Stamford, CT | In Office
Are you the person who sees a repetitive task and figures out how to automate it?
Windows by Toll is looking for a tech-savvy, process-minded professional to help organize and automate the production side of our window and door replacement business.
We already use Lead Perfection CRM. We need someone who can learn its capabilities, understand how our jobs move from sale through installation, and turn that process into clear workflows, reliable reminders, and useful reporting.
You will work directly with our owner and Production Manager to improve our systems while supporting daily production operations. Success means fewer manual steps, accurate job information, and a team that knows what needs to happen next.
Window, door, or construction experience is not required. Experience improving business processes and working with CRM systems is what matters. We will teach you our products and installation process.
What You’ll Do
- Map our production process—from signed contract and technical measurements through ordering, delivery, installation, and service.
- Configure and improve CRM workflows, job stages, task templates, reminders, and reporting using the platform’s available features.
- Identify repetitive data entry and manual follow-up, then implement practical ways to reduce them.
- Work with CRM support and other software providers to resolve issues and evaluate useful integrations.
- Create clear views of job readiness, outstanding orders, missing materials, scheduling needs, and overdue tasks.
- Establish consistent ways to organize customer details, measurements, photos, order information, and installation notes.
- Help coordinate orders, deliveries, installation schedules, and customer appointments.
- Prepare next-day job information and material checklists so installation crews have what they need.
- Create simple procedures and train team members to use the systems consistently.
- Check that new workflows work in practice and adjust them as the business grows.
Who We’re Looking For
- Hands-on experience setting up, improving, or managing a CRM or business workflow system.
- A track record of making a process more efficient—not simply entering information into software.
- Strong computer skills and comfort with spreadsheets, digital documents, calendars, and reporting.
- Ability to translate a real-world business process into clear steps, tasks, and responsibilities.
- Strong attention to detail and a willingness to investigate problems and follow them through.
- Clear communication skills and patience when helping others learn a new process.
- Willingness to handle daily coordination tasks while improving the systems behind them.
Experience with workflow automation, software integrations, or tools such as Zapier, Make, or Microsoft Power Automate is a plus. Lead Perfection experience is helpful but not required. Coding is not required.
Your background may be in CRM administration, operations coordination, business systems, project coordination, or process improvement.
What Success Looks Like
- Every active job has a clear status, owner, and next step.
- Missing information and materials are flagged before they delay installation.
- Routine reminders and follow-up tasks are automated wherever practical.
- The production team can see what is ready, what is delayed, and what needs attention.
- Staff spend less time chasing information and more time moving jobs forward.
About Windows by Toll
Windows by Toll is a full-service window and door replacement company serving homeowners throughout Westchester and Fairfield counties. We offer leading brands and installation by our own full-time employees, backed by a 20-year installation warranty.
Location: Stamford, Connecticut
Schedule: Five days per week, in office
Compensation: Based on relevant experience
How to Apply
Please submit your resume and briefly answer these questions:
- What CRM or business software have you helped set up or improve?
- Describe one workflow you automated or simplified. What did you change, and what improved?
- What was your personal role in implementing that change?
We want to hear about something you have actually built or improved—even if it was for a small business or a single team.
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Administrative Production Coordinator in Stamford, CT vacancy
- ...Job Description Job Description Administrative Production Coordinator Windows by Toll | Stamford, CT Windows by Toll is seeking an organized, tech-savvy administrative professional to support our Production Manager. This role focuses on keeping project information...SuggestedFull timeWork at office
Windows By Toll
Stamford, CT4 days ago $38 - $42 per hour
...Job Description Job Description JOB DESCRIPTION Position: Project and Administrative Coordinator Reports To: Head of Facilities Operations & Corporate Services Work Location: New York, NY or Stamford, CT (This person can be based out of the NYC office located...SuggestedHourly payWork at office2 days per weekTransition Management Corporation
Stamford, CT6 days ago- ...in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital... ...:This is a fantastic opportunity to join IMG as a Production Coordinator, where you’ll be at the center of a fast-paced, high-profile...SuggestedFull timeFixed term contractWork at officeLocal areaRemote work
iMG world
Stamford, CT1 day ago - ...traditional front desk role. We are seeking an experienced administrative professional who combines exceptional customer service with... ...interaction. Key Responsibilities Client Communication and Coordination Serve as the first impression of the practice, creating a...SuggestedWork at officeFlexible hours
ELITE HEALTH SERVICES LLC
Old Greenwich, CT23 days ago $50k - $70k
...Job Description Job Description Administrative Coordinator Company: West Lyon Farm Condominium Association Location: 75 West Lyon Farm Drive, Greenwich, CT (In-Person) Employment Type: Full-Time Compensation: $50,000 - $70,000 / year Website: westlyonfarm...SuggestedFull timeWork at officeWest Lyon Farm Condominium Association
Greenwich, CT4 days ago$55k - $75k
...5,000-yr DOE / Medical-Dental-Vision-Life-Disability / 401(k) with company match / HSA / PTO / Paid time off - As a Administrative Operations Coordinator, you will: Manage daily office operations to ensure efficiency and smooth workflow; Coordinate communication between...Work at officeImmediate startRemote workTopDog Law
Greenwich, CT2 days ago- Administrative & Billing Coordinator Location: Stamford, CT (Hybrid or Remote Option) Wise Components, Inc. is seeking a dependable and detail-oriented Administrative & Billing Coordinator to join our Accounting Team. Reporting to the Comptroller, this role supports both...Remote work
- ...Job Title: Sales Administrative Assistant/Marketing Coordinator Department: Mozaic Concierge Living Luxury Life Plan Retirement Community Supervisor: Director of Sales and Marketing Job Objective: Mozaic Senior Life a premier nonprofit organization in Bridgeport...Full timeWork at officeWeekend work
Mozaic Senior Life
Stamford, CT7 days ago $22 - $25 per hour
...Administrative Assistant Location: Norwalk, CT Schedule: Monday-Friday, 9:00 AM - 5:00 PM (Onsite) We are seeking a detail-oriented Administrative Assistant to provide day-to-day administrative support in a fast-paced office environment. This role is ideal for...Contract workTemporary workWork at officeMonday to FridayAston Carter
Norwalk, CT4 days ago$20 per hour
...Job Description Job Description Position: Front Office Coordinator Company: Medi-Weightloss of Stamford and Wilton Front... ...calls and voice messages, check-in and check-out cash handling, product sales, product inventory, and banking. Perform insurance...Work at officeMedi-Weightloss
Stamford, CT3 days ago- ...strengthened by the League’s partnership with Box to Box Films (the production company behind F1’s ‘Drive to Survive’), and supported by... ...generation of global fans. About the Role: The Administrative Coordinator provides general support across the Sporting Operations...Work at officeShift workWeekend work
the PJL
White Plains, NY4 days ago $65k - $75k
...Administrative Coordinator Work Authorization: Applicants must currently be authorized to work in the United States on a full-time basis. Steven Winter Associates (SWA) does not sponsor employment-based visas (e.g., H-1B, OPT, etc.) for this position, now or in the...Full timeContract workH1bWork at officeLocal areaVisa sponsorshipWork visaMonday to FridaySteven Winter Associates
Norwalk, CT3 days ago- ...trend-driven apparel that delivers quality, comfort, and value. Position Summary Reporting to the Production Director, the Senior Production Coordinator will manage the production process from purchase order through final delivery for assigned product...Work at officeOverseas
Icer Brands
White Plains, NY3 days ago - ...International is a fast-growing, trend-driven home décor company creating products for some of the largest retailers in North America. Since 2008... ...in the marketplace. About the Role As a Production Coordinator , you will play a hands-on role in managing the production...Shift work
EnVogue International LLC
White Plains, NY1 day ago $24.04 - $33.65 per hour
...POSITION SUMMARY: The BEACON Senior Administrative Coordinator serves as the key support for coordinating a large, reproductive health services housed within a busy ambulatory clinic, responsible for both the day to day workings and the forward progress of the clinic...Part timeFixed term contractWork at officeFlexible hoursShift workBoston Medical Center
Harrison, NYa month ago$78k - $89.7k
...vendor payments, expenses, payroll and benefits. The CBD also coordinates and assists with maintaining accurate employee payroll and... ...demographics, payroll, employee benefits and employee leave administration. Ensures employee files are maintained in accordance with Atria...Work at officeLocal areaAtria Senior Living
Stamford, CT3 days ago$105.4k - $207.8k
...in our mission to develop differentiated financial services products that achieve product-market fit. This role is focused on ClaimBeacon... ...like Guidewire, Majesco, Origami or similar policy/claims administration platforms is a plusUnderstanding of data and AI governance...Local areaDeloitte
Stamford, CT2 days ago$23 - $25 per hour
...and detail-oriented Medical Office Manager / Patient Care Coordinator to support a high-end dermatology practice focused on medical... ..., enjoys patient interaction, and can manage multiple administrative tasks with professionalism and poise. Responsibilities...Hourly payWork at officeSatori Digital
Greenwich, CT2 days ago- ...and evaluate planning opportunities to optimize tax strategies.Coordinate annual tax projections, estimated payments, and cash planning... ...estate, gift, and trust planning strategy implementation and administration.Review tax returns prepared by external accounting firms for...Work at office
Green Key Resources
Greenwich, CT1 day ago - Job Description The office Coordinator will provide support to the department, assist in the day-to-day operations of the POP program. The office coordinator will serve as a central contact for communication with the team of doctors, NP's, RN staff and PCT's. The office...Work at officeMonday to Friday
$65k - $70k
...role before making an application. Growing and fast-paced boutique financial services firm is seeking a Receptionist / Office Coordinator. Responsibilities First point of contact for the firm Meet and greet all visitors Schedule conference rooms...Work at officeMiller Klein Group, LLC
Stamford, CT3 days ago- ...Inspiring Team Leadership: Foster a positive and collaborative work environment by leading and supervising a dedicated team of administrative and clinical staff. • Lead Conversion: Proactively engage with potential patients to convert leads into appointments,...Work at office
Medi-Weightloss
Stamford, CTa month ago $25 - $30 per hour
...Administrative And Social Media Support This position provides administrative and social... ...performance expectations. # Direct and coordinate the administrative activities in... ...Establish and maintain positive and productive work relationships with all staff, customers...Hourly payWork experience placementWork at officeFlexible hoursWeekend workAfternoon shift$115k - $130k
...line to the CFO. It is a strong next step for an experienced administrative professional who wants to be part of a high performing firm with... ...• Order and stock office supplies and pantry items • Coordinate team meal orders • Assist with travel arrangements for senior...Work at officeAtlantic Group
Stamford, CT1 day ago$31.59 - $48.08 per hour
...-ups. Handles patient concerns calmly and a ppropriately escalate s concerns to administrative manager or clinical staff when necessary. Scheduling & Surgical Coordination : Schedules new visits follow-ups post-ops and ancillary tests as directed by physicians...Full timeWork at officeLocal areaShift workHospital for Special Surgery
Stamford, CT3 days ago$24 - $27 per hour
...Job Description The Office Supervisor is responsible for assisting in managing, overseeing, and ensuring the successful administrative, financial, and operational aspects of an urgent care location. A supervisor is accountable for: Managing team members in...Hourly payWork at officeLocal areaShift workWeekend workSummit Healthcare Regional Medical Center
White Plains, NY2 days ago- ...visitors. This role owns day to day office operations, follows administrative matters through to completion, and supports the finance,... ...visitor and employee badge activations and deactivations, and coordination with building security and management Maintain a polished...Full timeWork at office
Marblegate Asset Management LLC
Greenwich, CT2 days ago $100k - $150k
...comprehensive accounting, financial, and administrative services to high-net-worth individuals... ...-quality service and responsiveness. Coordinate with tax, advisory and other service lines... ..., seniors, and staff. Review work product and ensure quality control across engagements...Full timeWork at officeLocal area3 days per weekPKF O’Connor Davies
Stamford, CT1 day ago- For a complete understanding of this opportunity, and what will be required to be a successful applicant, read on.Have You Ever Thought About Running Your Own Farmers Agency?Farmers Insurance - The Atlantic District is expanding, and we are looking for motivated, entrepreneurial...Work at officeLocal area
$24 - $27 per hour
...Job Description The Office Supervisor is responsible for assisting in managing, overseeing, and ensuring the successful administrative, financial, and operational aspects of an urgent care location. A supervisor is accountable for: Managing team members in...Hourly payWork at officeLocal areaShift workWeekend workVillageMD
White Plains, NY3 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Production Coordinator. Be the first to apply!
Related searches
- administrative assistant scheduler - remote Stamford, CT
- administrative office technology Stamford, CT
- administrative clerical Stamford, CT
- administrative Stamford, CT
- administrative & business operations Stamford, CT
- confidential administrative support Stamford, CT
- work from home administrative Stamford, CT
- administrative support Stamford, CT
- hybrid administrative Stamford, CT
- remote administrative Stamford, CT