Administrative Assistant Office Manager
ecojiva LLC
Job Description
Job Description
*Requires in-person office work.
We are seeking an Experienced* Administrative Assistant for Construction Company to join our team!
We are Solar Energy Management company serving agriculture, manufacturing and many commercial sectors.
Required Experience:
Quickbooks, Excel, Purchase Orders, Invoicing, Service Calls, Accounts Receivables and Accounts Payables, Shipping, Trade Shows, Customer, Sales and Vendor interactions, 1099, LARA, MTO - Familiarity with Property maintenance.
Job Duties:
* Perform general office duties, such as filing and answering telephones. including office management
* Prepare bank deposits, bank reconciliation, accounts payable/accounts receivable and client/vendor billing in QuickBooks.
* Validate and keep track of vendor activities, negotiate, and process vendor payments
* Knowledge and experience sending 1099s to vendors, filing sales tax with LARA, MTO
* Work with shipping, trade show and event registration, marketing materials and communication to sales reps.
* Work with vendors to collect w9, COI and other pertinent information. Validate their work and invoices to pay.
* QuickBooks bank reconciliation, vendor invoices entry and collection of w9, COI
* Office management
* Work with Insurance agents, audits and government agencies to file paperwork.
*Generate monthly billing for rent or maintenance expenses to tenants.
•Collect funds from tenants and handle deposits and accounts receivable schedule.
*Contact vendors for property management repair issues and such
Assisting in handling details of Brand marketing events and initiatives, as well as coordinating details for Sales/Product presentations and meetings.
Assist with trade show bookings, working with office building vendors to coordinate preventative maintenance and keep a log.
Ordering and maintaining a log of marketing materials
Take care of Month end , Quarter End and Year end administrative work
Qualifications:
- Microsoft Office knowledge (primarily Outlook, Word, Excel, Power point & Visio).
- QuickBooks Job Costing, Bank Reconciliation experience is a must
- Previous experience in office administration or other related fields
- Ability to prioritize and multitask
- Excellent written and verbal communication skills
- Strong attention to detail
- Strong organizational skills
Minimum Qualifications:
Education: College Degree Preferred
Job Type: Full-time
Company DescriptionEcojiva LLC is a dynamic and innovative company dedicated to delivering cutting-edge solutions in Renewable Energy Industry. We thrive on data-driven decision-making and are passionate about enhancing customer experiences through advanced marketing strategies and AI-powered tools.
Company Description
Ecojiva LLC is a dynamic and innovative company dedicated to delivering cutting-edge solutions in Renewable Energy Industry. We thrive on data-driven decision-making and are passionate about enhancing customer experiences through advanced marketing strategies and AI-powered tools.
$21 - $24 per hour
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