Part Time Administrative Assistant

Job Description

Job Description

Part-Time Administrative Assistant 

Qualifications
High school diploma or equivalent required. Experience working in environments serving individuals who have experienced domestic or sexual trauma preferred. Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

 

Description

Under the supervision of the HR Generalist, the Part Time Administrative Assistant supports daily office operations, manages routine clerical duties, greets visitors, and assists staff with administrative tasks. Position is 2 days per week, Tuesday and Thursday, 7.5 hours per day.

Responsibilities 

• Answer phone calls, greet clients and visitors, and sort incoming mail or packages. Respond to emails and route inquiries to the correct person. Retrieves messages from the main voice mail box and forwards to appropriate recipient.

• Maintains mailboxes and distributes incoming mail, deliveries, and messages for staff. Weighs and affixes postage to outgoing mail and prepares air bills and delivery service documents.

• Provide clerical support to all departments, including preparing and mailing correspondence, invitations, thank-you letters, and special projects as needed.

• Make calls to clients in therapist’s absence from work to inform clients of no appointment as needed. 

• Oversee bus vouchers and gas vouchers for clients.

• Distributes intake and re-evaluation forms to clients and help if they need assistance completing them.

• Assists with room scheduling as needed.

• Orders, manages, and maintains inventory of all office and maintenance supplies. 

• Completes monthly agency statistical reports as needed.

• Other duties as assigned.

Accountability

Accountable to the HR Generalist for conducting assigned responsibilities and for following agency policies and procedures.

Safe Connections is a not-for-profit organization that works to reduce the impact and incidence of relationship violence and sexual assault through education, crisis intervention, counseling, and support services. Safe Connections is an equal opportunity employer and seeks diversity in its community. Employment decisions are based on merit and organizational needs, not on race, color, citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, political affiliation, or any other factor protected by law.