Senior Payroll Manager

Pay Range: $112,000 to $133,000/yearJOB SUMMARYThe Senior Payroll Manager is responsible for overseeing and coordinating the Masonic Entities payroll operations in an outsourced payroll environment. This role serves as the primary internal payroll subject matter expert, ensuring payroll accuracy and communicates to the Controller all problems and concerns relating to Payroll.ESSENTIAL FUNCTIONSPayroll Oversight, Coordination, and AdministrationCoordinate payroll calendars, deadlines, and data submissionsReview /verify timekeeping information for all employees.Review, analyze and verify payroll reports and variance analyses for accuracy and completeness. Review and reconcile payroll reports to identify and resolve discrepancies e.g. compare employee gross pay from prior payroll; check hours, OT calculationsResearch, analyze and resolve difficult or advanced technical problems or questions and discrepancies related to payroll. Escalate issues as neededGenerate payroll funding report and request payroll fundingHandle FSA benefit upload to Igoe portal every pay period401k Integration, funding, review and troubleshoot.401k Annual True up calculation457B calculation, setup and monitoringHandle and manage PTO usage and analysisProvide technical guidance on Workday-payroll system functionalities and troubleshootingEnsure integration of payroll systems for seamless data (Workday-Fidelity)Compliance, Audit, and ReportingCoordinate and interact with federal and state agencies on specialized issues pertaining to employee compensation and deductions.Ensure compliance with company policies, legal requirements and Federal, State and local wage and tax regulations.Stay abreast of changes in payroll laws and regulations and ensure the organization's payroll practices remain compliant.State payroll account application for out-of-state (California) employees.Review of the quarterly payroll tax returns with OSVReview of the W2 and audit support. Ensure 401k and 457B benefits are within the IRS requirementsLead the 401k auditReportingGenerate and analyze payroll reports for internal and external reportingSubmit the PBJ report timely. Send the monthly PBJ report to the VP-Finance Controller, SNF administrator and/or Director of nursing for review before filing. Ensure that PBJ report is successfully submitted. Access DHCS portal and review the submitted report. Generate the final PBJ reports from the DHCS portalCreate ad-hoc reports or understand various Workday payroll-related reports; from pay calc to settlement to funding to bookkeeping (employee allocation etc)Team Leadership, Support, and CommunicationsManage and lead payroll specialist, providing guidance, training, and support.Conduct regular performance reviews and ensure the team's continuous professional development.Coordinate schedule and conduct training sessions, if needed, to explain and/or update information regarding payroll and timekeeping policies and proceduresCommunicate effectively with employees regarding payroll-related matters, addressing inquiries and providing assistance when needed. Maintain/improve employee satisfaction regarding their payroll. Timely and accurately respond to employee questions or concerns.Work closely with –HR to maintain accurate payroll and employee records, and to address any system-related issues and implement improvements.Accounting to ensure proper booking and assignment of earning and deduction codesOSV to ensure timely processing of payrollAssist with external audits, special projects and admin tasks related to PayrollPerforms other tasks assigned by the VP Finance, ControllerSKILLS, ABILITIES AND EXPERIENCECompetent in the creation and use of spreadsheets (Microsoft Excel), use of word processing (Microsoft Word)Excellent verbal and written communication skillsAbility to handle multiple tasks, set priorities and meet deadlinesMust be extremely well-organized and with great attention to detail and confidentialityStrong organizational, problem-solving, and analytical skillsDemonstrated knowledge of payroll trendsWorking knowledge in Workday, OSVCurrent knowledge of applicable federal and state wage and hour laws and taxationEDUCATIONAL REQUIREMENTS/LICENSES/CERTIFICATESAny combination of education and experience that would provide the necessary knowledge and abilities listed, typically:AA degree in accounting or business, or equivalent and at least 10 years of experience in Payroll processingCertified Payroll professional (CPP) a plus and highly desirableBenefitsAt the Masons of California and its related entities, you will have the opportunity to combine your passion for helping people and high ethical standards with opportunities to advance your career. In return for your skills and passion we offer:A work environment focused on teamwork and support for excellent careExcellent health, wage replacement, and other benefits for you and your family's well-beingA generous contribution to a 401K plan whether or not you participate, and an additional contribution from the company when you participate in the planInvestment in your growth through tuition reimbursement - $1,500 per year #J-18808-Ljbffr Grand Lodge