Executive Assistant and Operations Support

THE OPPORTUNITY

Yvonne Pire is the owner of multiple companies, including Trofholz Technologies, a federal security integration firm, and The Rising Zone, a coworking and wellness company. She is a USAF veteran, entrepreneur, and operator building businesses that run on accountability, clear systems, and consistent improvement. This role works directly for Yvonne across everything she touches: executive operations, business development, marketing, and proposal coordination across her portfolio. You are her primary coordinator, the person who sits between Yvonne's direction and the people executing it. Nothing gets lost. Nothing falls behind. Federal government proposals are mission‑critical to Trofholz, and that capability is now expanding into The Rising Zone. A significant portion of this role owns the coordination layer of all proposal and business development activity across both companies. We are looking for someone intermediate, with enough foundational experience to contribute quickly and enough drive to grow fast. If you are eager to learn and willing to be coached, this is the right environment. You are already using Claude and other AI tools to work faster and smarter. That is the baseline here, not a bonus. If you thrive in high‑ownership environments, manage complexity without losing detail, and want to grow alongside a founder who moves fast, this was written for you.

WHAT YOU WILL DO

Executive Assistant and Operations Support Manage Yvonne's calendar, inbox, and communications across all businesses with precision and professionalism Communicate on Yvonne's behalf with employees, clients, partners, and vendors, representing her with clarity and executive presence Capture ideas, decisions, and commitments in real time during meetings and working sessions, translating them immediately into organized action items with owners and deadlines Coordinate travel, logistics, meeting preparation, and follow‑through so Yvonne stays focused on strategy and growth Serve as the primary coordinator between Yvonne's direction and the people responsible for execution across all companies Track every open commitment, task, and action item across the portfolio and ensure nothing falls through the cracks Use Claude and other AI tools daily to draft communications, process meeting notes, extract action items, and eliminate repetitive manual work Coordinate with the team to identify and improve workflow automations, ensuring AI tools are utilized as effectively as possible across all operations Document processes and systems so operations stay consistent as the business scales Marketing Support Coordinate marketing activity for Trofholz, working with Yvonne to move direction into execution with the right internal and external resources Serve as the liaison between Yvonne and The Rising Zone marketing team, ensuring alignment, follow‑through, and consistent communication across all marketing efforts Proposal Coordination Monitor opportunity platforms including SAM.gov for RFPs, RFIs, and pre‑solicitation notices aligned with Trofholz and Rising Zone capabilities Coordinate the full proposal process from kickoff through submission, including schedules, contributor tracking, compliance, and version control Support proposal content development by coordinating subject matter experts, maintaining reusable content libraries, and integrating review feedback Coordinate post‑submission debriefs to capture lessons learned and strengthen future proposals Business Development Support Track the active opportunity pipeline across both companies, including bid/no‑bid decisions, submission status, and award outcomes Coordinate BD meetings, follow‑ups, and action items ensuring Yvonne's direction moves quickly from conversation to execution Support partner and teaming coordination, maintaining clear communication between Yvonne and external collaborators Assist in the preparation of presentations, briefings, and materials for BD meetings and client engagements

WHAT WE ARE LOOKING FOR

We are looking for someone who is organized, professional, and eager to grow. You have enough foundational experience to contribute from day one, and enough drive to develop quickly into a high‑performing operational partner. You do not need to have done everything in this role before. You need the aptitude, the work ethic, and the willingness to learn fast. Why It Matters Foundational federal contracting knowledge – You understand how government proposals work and are ready to own the coordination layer quickly Strong coordination and organizational skills – You are managing an executive's operations and a proposal pipeline simultaneously. Nothing can fall. Clear and professional communicator – You represent Yvonne with her team, clients, and partners across all companies Already using Claude and AI tools actively – This is required, not preferred. You use AI to work faster and produce better output every day Takes initiative and brings solutions – You use the 1‑3‑1 approach: one problem, three options, one recommendation, and a clear next step Growth mindset – You are coachable, curious, and committed to consistent improvement Discreet and trustworthy – You will have access to sensitive business information and executive communications from day one Requirements Bachelor's or associate degree in business, communications, or a related field, or equivalent professional experience 2 or more years of experience in an executive assistant, proposal coordination, business development support, or related role Foundational understanding of federal government contracting and the proposal process Active, demonstrated use of Claude and other AI tools – This is required, not preferred Proficiency in Microsoft 365, including SharePoint, Teams, Word, Outlook, and Excel Strong written and verbal communication with professional executive presence Highly organized with exceptional attention to detail and follow‑through Able to manage multiple priorities and operate independently without constant direction Primary location is Rocklin, CA with occasional work required at the Sacramento office and potential travel with Yvonne in the future Valid driver's license and reliable transportation Helpful But Not Required Familiarity with SAM.gov or GovWin IQ Background in marketing coordination or business development support Exposure to small business or multi‑entity business environments

COMPENSATION AND GROWTH

Pay range is $23.00 to $28.00 per hour based on experience, with performance‑based increases tied to demonstrated results at 30, 60, and 90 days. Equal Opportunity Statement Trofholz Technologies, Inc. is an Equal Opportunity / affirmative action employer. We celebrate diversity and are committed to an inclusive workplace where every team member can grow and contribute. #J-18808-Ljbffr Trofholz Technologies, Inc.