Mail Services Coordinator

Goldberg Segalla is a national civil litigation law firm that represents major national and regional companies and insurance carriers in all aspects of business counseling, risk assessment and dispute resolution including representation in various types of claims, controversies and litigation involving personal and other injuries, property damage, contract disputes and business torts. While our Am Law 200 and Chambers ranked firm employs more than 1,000 people, we operate as one tight-knit and highly collaborative team. 

Goldberg Segalla has an immediate opportunity for a Mail Services Coordinator in its Buffalo office.

POSITION SUMMARY: Provide comprehensive mail services support for the assigned office, working closely with the Firm’s Mail Services Supervisor. This role is ideal for individuals with strong organizational skills, a commitment to maintaining confidentiality, and effective communication abilities. The ability to multi-task, prioritize work, and a willingness to work in a fast-paced production environment are essential.

ESSENTIAL JOB FUNCTIONS:

• Receive and sort incoming mail including legal documents, correspondence, and other relevant materials.
• Scan documents and ensure the quality and accuracy of scanned images.
• Print outgoing mail requests utilizing various shipping methods.
• Post mail using the firm’s postage machine and deliver mail to the post office.
• Assist with print production projects such as creating and preparing trial materials.
• Distribute mail to the appropriate recipients within the firm.
• Ability to multi-task, prioritize work, and work efficiently in a fast-paced production environment.
• Assist in all other office duties assigned, including filing and saving documents for the appropriate file.

REQUIRED SKILLS/ABILITIES & EXPERIENCE :

• Associate’s degree or relative experience in an office environment.
• Regularly required to clearly communicate and exchange information in English
• Strong organization and time management skills
• Regularly required to observe and assess data and documents, in printed form and on computer screens
• May be requested to work beyond normal work hours and weekends for special projects
• Works well in a team environment
• Ability to work independently within general guidelines and minimal supervision
• Ability to recognize the need for confidentiality of information and to maintain such confidences
• Ability to respond to internal or external inquiries, including those of a sensitive, confidential, or adversarial nature

PHYSICAL/MENTAL DEMANDS:

• Regularly required to physically operate routine office equipment such as telephones, computers, copiers, printers, fax machines, etc.
• Regularly required to sit for extended periods of time.
• May be required to move objects up to 25 lbs. from one level to another from time to time.
• Must have reliable means of transportation to work location

Goldberg Segalla is committed to building a workplace where talented people from different backgrounds, experiences, and perspectives can succeed, grow, and lead – together. With a broad national footprint and strong market presence, Goldberg Segalla offers the scale of a growing national firm with a small firm’s connective culture. Join #TeamGS today.