Project Administrator

Job Summary The Project Administrator II is responsible for providing administrative, secretarial, and clerical support to the project. They will maintain a professional working relationship with owners, architects, engineers, subcontractors, and suppliers. The role may involve supervising and training the Project Secretary, as well as participating in the Individual Development Review for that employee. It is intended for employees with 2 years of experience in this position, or with experience on larger and more complex projects. Ideal candidates will have experience with certified payroll, accounting, and contract review. Key Responsibilities Assist with owner billings and coordinate receipt of owner funds and release of subcontractor payments. Assist with project close‑out as requested by the project team and perform duties as required by the close‑out checklist, generating and auditing reports including equipment, labor, material, subcontractor commitments, cost, and job cost. Ensure that all compliance‑required records (certified payroll, minority craft hiring goals, monthly utilization report, and daily manpower reports for all contractors on the project) are completed in a timely and accurate manner, and are on file and ready for auditing. Maintain and distribute the Billing Status Report, tracking executed subcontract/ supplements, insurance, bonds, pre‑liens, lien releases, and joint checks. May supervise and provide training for the Project Secretary and may participate in the Individual Development Review for that employee. On remote projects, coordinate with the Corporate Employment office in preparing and coordinating hiring guidelines, applicant flow logs, pre‑employment drug tests, employee orientation, and/or employee separation. Perform and set up subcontracts (work orders) and log them in JOE and Prolog, generate sub‑packages with job‑specific forms, and set up and maintain subcontract change orders (supplements) and budget adjustments in JOE, processing subcontractor pay applications after Project Manager's approval and maintaining them in Prolog. Set up and maintain standard project files: general correspondence/filing, subcontractor/purchase order agreements, vendor files, timesheets, and Prolog company set‑up files. Set up, maintain, and ensure full compliance of Bulletin Board postings with federal, state, and government agencies, as well as local and Sundt posters and policies. Type and distribute project correspondence and coordinate all project payables and receivables with the Accounting Department, and may maintain and reconcile jobsite petty cash and other accounts as required. Minimum Job Requirements Good organizational skills. Proficiency with word processing and spreadsheet software. Proficient use of all Microsoft Office Suite programs. Two‑year accounting degree or equivalent combination of business training and/or related experience. Physical Requirements May stoop, kneel, or bend occasionally. Must comply with all safety standards and procedures. Must use hands to grasp, lift, handle, carry, or feel objects frequently. Will interact with people and technology frequently during a shift/workday. Will lift, push, or pull objects up to 50 lbs. occasionally. Will sit, stand, or walk short distances for up to the entire duration of a shift/workday. Will use telephone, computer system, email, and other electronic devices frequently to communicate with internal and external customers or vendors. Benefits Market Competitive Salary (paid weekly) Bonus eligibility based on company, group, and individual performance Employee Stock Ownership Plan & 401(k) Industry‑leading health coverage starting your first day Flexible Time Off (FTO) Medical, Health Savings, and Wellness credits Flexible Spending Accounts Employee Assistance Program Workplace Wellness Programs Mental Health Program Life and Disability Insurance Equal Opportunity Employer Statement Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information, or any other classification protected by applicable federal, state, or local laws. #J-18808-Ljbffr