Administrative Assistant Bookkeeper

Job Description

Job Description

Administrative Assistant / Bookkeeper

Cox Associates Inc.

Part-Time | Approximately 15-20 Hours Per Week. Great for moms with school age children and early retirees. Flexible hours.

Cox Associates Inc. is seeking a highly organized, dependable, and customer-focused Administrative Assistant / Bookkeeper to support the owner in the daily operations of our insurance and financial services office. This position is ideal for someone who thrives in a fast-paced environment, enjoys helping clients, and can work independently with minimal supervision.

The successful candidate will provide exceptional customer service, maintain accurate financial records, coordinate insurance case processing, and perform a variety of administrative duties. We offer flexible office hours and a collaborative work environment where initiative and reliability are valued.

Responsibilities

• Provide outstanding customer service by assisting clients with questions and resolving issues
• Perform general administrative and bookkeeping duties
• Maintain accurate financial records using QuickBooks
• Update and maintain client information in internal databases
• Prepare documents, reports, and correspondence
• Monitor pending insurance cases with carriers and provide status updates to client
• Assist with social media updates on a weekly and monthly basis
• Support the owner with day-to-day office operations and special projects as needed

Qualifications

• Minimum of 3 years of QuickBooks experience (required)
• Minimum of 3 years of insurance customer service experience (required)
• Human Resources Benefits Generalist experience is a plus
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) preferred
• Excellent organizational skills with strong attention to detail
• Strong written and verbal communication skills
• Ability to prioritize tasks, multitask, and work independently
• Professional, dependable, and customer-focused attitude
• Life and Health Insurance License preferred.

Compensation & Benefits

• Part-time position averaging approximately 15-20 hours per week
• Flexible office schedule
• Competitive hourly pay based on experience
• Supportive, independent work environment
• Opportunity for long-term growth within the company

Why Join Cox Associates Inc.?

At Cox Associates Inc., we pride ourselves on delivering exceptional service to our clients while maintaining a positive and flexible workplace. We value professionals who take ownership of their work, require little supervision, and consistently deliver high-quality results. Employees who demonstrate these qualities enjoy the flexibility, independence, and trust that make this a rewarding career opportunity.

If you have strong bookkeeping skills, insurance customer service experience, and enjoy working in a professional office environment where your contributions make a difference, we encourage you to apply today.