Assistant, Operations & Volunteer Engagement

About the Society for Neuroscience

Founded in 1969, the Society for Neuroscience (SfN) now has more than 36,000 members in more than 95 countries. Year-round programming includes the publishing of two highly regarded scientific journals, JNeurosci and eNeuro; professional development resources and career training through Neuronline, the Society's home for learning and discussion; science advocacy and public policy engagement including annual Capitol Hill Day; and a variety of engaging public outreach efforts, led by the expanding and interactive collection of public-facing resources on BrainFacts.org. SfN's annual meeting regularly attracts more than 30,000 attendees, representing 80 countries; 536 exhibiting companies; and close to 300 journalists.

SfN exists to:

1. Advance scientific exchange;
2. Support the neuroscience community;
3. Educate and engage the public; and
4. Advocate for the field.

Position Summary

The Assistant, Operations & Volunteer Engagement provides general support across the Operations and Volunteer Engagement Team's project portfolio, focusing on board and Executive Committee management, Senior Leadership, and Executive Director support.

Essential Job Functions

• Manages calendar and performs general administrative duties and logistics for the Executive Director and Senior Staff on a daily basis.
• Coordinates monthly Executive Committee calls and 1:1 conference calls between Executive Director and SfN President.
• Assists with projects related to volunteer operations, meeting planning, communications, invitation lists, and other special projects.
• Assists in meetings with note-taking and meeting minutes or summary preparation as needed.
• Assists with planning and logistics for departmental functions at the Society's annual meeting.
• Assists in preparing annual meeting itineraries and meeting materials for the Executive Director, Officers, and Councilors.
• Supports SfN's awards programs, including the named awards and International Travel Awards, by coordinating with award selection committees and international partners.
• Maintain Standard Operating Procedures and identify opportunities for efficiency.
• Provides direct staff support to the Executive Director on-site at the Society's annual meeting.
• Works under direct supervision to perform technical or support tasks.
• Performs administrative or specialized support tasks in an office setting.

Supervisory Responsibilities

• None

Education and Experience

• Bachelor's degree required. A degree in a related field is preferred.
• 0-1 years of work experience

Qualifications

• Demonstrates basic knowledge and the ability to gain proficiency in technical or specialized skills in relevant area along with a focus on developing an understanding of SfN.
• Prior experience interacting or working with executive level or senior management.
• Strong organizational and critical thinking skills.
• Ability to be discreet and confidential regarding work issues is essential.
• Must be able to work under tight deadlines while achieving a high standard of quality and accuracy.
• Must be highly organized, detail oriented, and proactive in solving problems.
• Must be able to set priorities and work independently with the ability to receive and productively respond to regular direction and supervisory support.
• Demonstrated effective business communication (written and verbal) and presentation skills.
• The ability to work in a fast paced, small team environment is essential and required, including handling multiple projects at once and being flexible in prioritizing assignments.

Location

Currently, SfN is able to offer positions to residents of the following states: AL, AR, AZ, CT, DE, FL, GA, IA, ID, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, NC, ND, NE, NH, NJ, NM, NV, OH, OK, OR, PA, RI, SC, SD, TN, TX, UT, VA, VT, WI, WV, WY. This list is subject to change, and we encourage interested applicants to check back regularly for updates.

• Remote - DMV Required: Remote employees that must be based in the DC/Maryland/Virginia area for reasons related to their position do not need to come into the office. Employees can work remotely in the DMV area as part of a 35-hour workweek with core hours from 10am-3pm Eastern time, and a reliable high-speed internet connection is essential.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually quiet. The employee may be required to travel. This may include travelling to the SfN office on a monthly basis.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
• While performing the duties of the job, the employee is occasionally required to stand, sit, walk, use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• During SfN's Annual Meeting, the employee may do extensive walking, sitting, and lifting and carrying items up to 20 pounds.

Benefits

• Comprehensive health plan through CareFirst with a fully funded HRA up to $1,500, plus dental and vision coverage through MetLife
• Remote and hybrid work flexibility
• 40-52 days of annual paid time off based on tenure, including holidays, vacation, and sick leave
• 20 days of paid parental leave for new parents
• Retirement plans with employer contributions up to 8%
• Education assistance
• ASAE memberships
• Wellness and technology stipend
• Flexible Fridays
• Employee assistance plans
• Life and disability insurance
• Flexible spending accounts

How to apply

Interested applicants may submit their cover letter and resume online via our Careers Page. Incomplete applications will not be considered. No phone calls/emails, please.


Equal Employment Opportunity (EEO) Statement

Society for Neuroscience provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.