Inventory Specialist

Inventory Specialist

The Inventory Specialist performs a blend of administrative, inventory, and customer service functions, including receiving and distributing communications, maintaining supplies and equipment, and processing purchase orders using an ERP system. This role supports accurate invoice processing, ensures inventory levels meet operational needs, and provides responsive service to internal and external customers in an office environment.

Responsibilities

• Receive and distribute communications promptly while maintaining organized records and documentation.
• Maintain supplies by regularly checking stock levels, anticipating future requirements, placing and expediting orders, verifying receipt of goods, stocking items, and delivering supplies to the appropriate areas.
• Process purchase orders using an ERP system, ensuring accuracy and completeness of information.
• Serve customers by processing purchase orders, answering questions, forwarding messages, confirming customer orders, and keeping customers informed of order status.
• Build and maintain trusting relationships with suppliers, customers, and colleagues through clear communication and reliable follow-through.
• Perform receptionist duties as needed, including answering phones, greeting visitors, and supporting front office operations.
• Assist with other projects and tasks as assigned to support departmental and organizational needs.
• Enter invoices accurately for payment, apply charges to purchase orders, research and resolve any discrepancies, and route invoices for approval when required.
• Maintain purchase order filing, including acknowledgements and packing slips, to ensure accurate and accessible records.
• Keep the work area clean, organized, and orderly to support efficiency and accuracy.
• Demonstrate high attention to detail and effectively manage multiple tasks related to inventory and material numbers.

Essential Skills

• High attention to detail with the ability to manage multiple tasks efficiently.
• 6+ months of data entry experience.
• 1+ years of experience using Microsoft Excel, Word, and Outlook.
• Proficiency in administrative support tasks, including document handling and record keeping.
• Ability to process purchase orders using an ERP system.
• Strong organizational skills for managing inventory levels and related documentation.
• Effective written and verbal communication skills for interacting with customers, suppliers, and colleagues.
• Ability to research and resolve invoice and purchase order discrepancies.
• High School Diploma or GED required.

Additional Skills & Qualifications

• Experience working in an office environment with desk and computer-based tasks.
• Comfort using ERP or similar business systems for purchase order processing.
• Customer service experience, including handling inquiries and providing order status updates.
• Ability to perform receptionist duties when needed.
• Strong relationship-building skills with internal and external stakeholders.
• Flexibility to support other projects and duties as assigned.

Why Work Here?

This opportunity offers a supportive entry point into the industry, providing hands-on experience with inventory management, administrative processes, and ERP systems. You gain exposure to a professional office environment while developing practical skills in data entry, customer service, and purchasing. The role encourages learning, cross-functional collaboration, and growth, making it a strong foundation for building a long-term career in operations, supply chain, or administrative support.

Work Environment

The role is based in an office setting, with most of the day spent at a desk working on a computer. You will use tools such as an ERP system and Microsoft Excel, Word, and Outlook to complete daily tasks. The environment emphasizes organization, cleanliness, and maintaining an orderly workspace, with a focus on accuracy, efficiency, and professional communication.

Job Type & Location

This is a Contract position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Aug 24, 2026.