Transportation Clerk

Transportation Clerk

Shawnee Mission School District Days Scheduled: 230 Days Annualized Salary Schedule: CLAS Range H - Starting at $23.35 per hour.

The Transportation Clerk provides administrative and operational support for coordinating transportation services for general education, homeless and special education students. This position supports the Transportation Coordinator and performs a variety of clerical, data management, and communication tasks to ensure the safe and efficient operation of student transportation. Must maintain complete confidentiality of materials and information for the department. Answer specific inquiries and inform the Transportation Coordinator of all pertinent information.

Essential Duties And Responsibilities: Other duties may be assigned

• Assist in the preparation and transcription of correspondence, form letters, and reports, including those containing standardized data of a complex nature.
• Compose standardized letters based on general instructions.
• Coordinate with the contract bus company and patrons to ensure that bus stop locations are safe and within the Board of Education's established distance guidelines.
• Assist in resolving complaints from patrons and/or problems with the contract transportation company.
• Assist in gathering information and keeping records for students at all district schools.
• Assist with performing 2.5 mileage checks for students.
• Assist in collecting appropriate information from District schools and departments for Superintendent's Organizational Report and student count.
• Assist in collecting appropriate information from cities, builders, and District schools for student projections.
• Assist in verifying all addresses as to district boundaries, whether the request be for school or school board member district.
• Assist in monitoring student safety, typing, reporting, and distributing information on incidents and emergencies to appropriate individuals.
• Work in transportation information systems Beacon Connect, Zonar, and Routefinder.
• Assist in checking, updating, and using data from the transportation routing system.
• Access to student transportation information from Skyward and ZUM Lines routing software.
• Assist and oversee Special Education routes and trips and coordinate, process, and collect the data of special education transportation.
• Assist in processing and recordkeeping of monthly transportation fuel bill.
• Assist with newsletter communication, email communication, and busing communication with parents and schools. Assist the Federal Program department with setting up transportation services for homeless students, with schedule changes, and cancellations with van and bus companies for homeless students.
• Review and approve payments to our van contractor for shared homeless transportation costs.
• Originate invoices for other school districts for shared homeless transportation costs.
• Enter blanket purchase orders for all transportation operations. Substitute for the Transportation Coordinator when absent.
• Other duties as assigned.

Education And/Or Experience (Required And Preferred):

• High school diploma or GED preferred.
• Previous experience in position or school setting preferred.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable Accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge of principles and practices of public school education and the ability to apply them to the needs of the district.
• Ability to develop effective working relationships with the students, staff, and community.
• Knowledge and ability to utilize appropriate technology.
• Ability to collaborate with team members to implement the district's strategic plan and engage in solution building.
• Desire to continue career improvement by enhancing skills and job performance.

Skills And Abilities:

• Ability to maintain a high level of professionalism and adherence to Board policy.
• Ability to read and interpret documents.
• Ability to effectively write detailed reports and correspondence.
• Ability to communicate well, both verbally and in writing, in relation to department duties and responsibilities.
• Ability to speak in front of large and/or small groups.
• Bilingual communication skills preferred.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have the ability to travel in personal or school district vehicle.
• Must be flexible regarding scheduling, working conditions and location of work.
• May require some physical exertion.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Must be able to occasionally work in noisy and crowded environments, with numerous interruptions.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.