Director of Finance

Job Description

Job Description

Mission

The Warren Center advocates, serves and empowers the children and families impacted by developmental delays and disabilities.

Core Values

Demonstrate The Warren Center’s Core Values:

• We are family focused and work passionately for our families.
• We play well with others , we have fun, find joy and love a good laugh while treating everyone with respect, courtesy and honesty.
• We are curious , we ask why and we seek to understand, to learn and to grow.
• We are solution driven , when we see an issue, we speak up, act and don’t rest until solutions work efficiently and well.

Summary

Reporting to the Chief Executive Officer (CEO), the Director of Finance is responsible for the strategic leadership and day-to-day oversight of the Finance and Medical Billing departments. This position oversees all financial operations, including accounting, budgeting, financial reporting, cash management, compliance, and revenue cycle activities. The Director of Finance partners with organizational leadership to ensure sound financial stewardship, maximize revenue collection, and support the organization's mission through effective financial planning and analysis.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform the following satisfactorily. Other duties may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Financial Management

• Supervise accounting and medical billing personnel
• Follow and ensure compliance with all relevant Generally Accepted Accounting Policies (GAAP) and other technical accounting updates and interpretations
• Maintain a documented system of accounting policies and procedures
• Oversight of the accounting department, including the design and implementation of processes adequate for achieving the company’s financial goals and objectives
• Develop, implement, and maintain comprehensive accounting and billing systems for the agency, including all current and future programs.
• Develop a reliable cash flow projection process and reporting mechanism which includes minimum cash threshold to meet the operating needs of the agency
• Supervise accounting and medical billing personnel, including hiring, firing, staff development, and staff support
• Manage the development of the annual budget with the Executive team for approval by the CEO and Board of Trustees
• Supervise the maintenance and/or preparation of all cash books, ledgers, and general journals
• Supervise accounts payables and accounts receivable records
• Oversee the preparation of monthly bank reconciliations
• Identify account classification for general ledger entries
• Prepare audit schedules, financial statements, and footnotes for the year-end financial statement audit
• Provide support to auditors during the annual audit
• Prepare schedules as needed for the annual financial audit and preparation of Form 990
• Prepare Board of Trustees and Finance committee reports as needed

Medical Billing Department

• Develop strategic plans and provide oversight of the Medical Billing team and ensure that goals and objectives of the team are properly defined and clearly established
• Track important Key Performance Indicators (KPI’s) to monitor operational efficiency in accordance with industry best practices.

Government Grant Reporting

• Work with Texas Health and Human Services (HHS) to accurately manage contract reporting
• Complete annual Mental Health, Early Childhood Intervention, and Individuals with Developmental Disabilities (MEI) cost report
• Ensure timely quarterly and annual Early Childhood Intervention (ECI) financial reports
• Coordinate the provision of information to state auditors for periodic audits
• Work with the program management staff to prepare annual ECI budget
• Prepare monthly Early Childhood Intervention (ECI) state voucher
• Maintain local, state, and federal financial records

Additional Technical Skills, Traits and Knowledge

To perform this job successfully, an individual must be able to perform each qualification satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High energy and passion for The Warren Center’s mission is essential
• Ability to maintain the highest level of discretion and confidentiality
• Clear and concise communication skills
• Strong organizational and interpersonal skills
• Problem solving and analytical skills - ability to strategically interpret data and resolve issues as they arise
• Strong organizational and time management skills with exceptional attention to detail
• Advanced knowledge of QuickBooks Online
• Advanced knowledge of Microsoft Office365: including Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint, and Teams

Education and Experience

• Required: Bachelor’s degree in accounting, or Business with an emphasis in accounting
• Preferred: Master’s degree in business administration
• Preferred: Certified Public Accountant certification
• Required: 5+ years of accounting experience
• Preferred: Nonprofit accounting experience and government contract management experience
• Preferred: Working knowledge of medical billing

Environment

The physical requirements and work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions of the job.

• Moderate to high-stress level
• Long periods of sitting
• The noise level in the work environment is usually moderate

Equal Opportunity Employer

The Warren Center is an Equal Opportunity Employer, and we believe in an inclusive culture for all. The Warren Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.