Contractor Support Specialist

About The Role DePauw University is an Equal Employment Opportunity Employer. This position is not eligible for immigration sponsorship at this time. The Contractor Coordinator will manage, direct, schedule, and coordinate contracted resources for DePauw University to perform construction, corrective maintenance, preventive maintenance, testing, inspection, compliance, and other contracted services necessary for campus physical assets. Responsibilities Schedule contractor work and coordinate with campus stakeholders. Communicate necessary aspects of contractor work to affected parties. Ensure contractor safety and security expectations are met. Manage all aspects of contracted work execution to meet work and service requirements. Coordinate equipment turnover within the Facility Operations team. Assist with contracted work planning and administrative activities such as defining contractor work scope, issuing Requests for Proposal (RFPs), securing and evaluating competitive bids, issuing Purchase Orders, reviewing and filing field service reports, and processing payment for assigned contracted work. Essential Functions Communicate proactively and effectively with team members to understand the needs and activities associated with the contracted work and keep stakeholders informed of progress. Specify work for contractors and write bid specifications as necessary. Coordinate external vendors for estimating, scheduling, and quality control measures. Issue purchase orders and approve invoices for contracted work. Provide work updates and periodic timely and accurate reports to Facilities Management on contracted work being performed. Serve as primary point of contact between the Facilities Management team and contracted vendors. Maintain contractor relations and forecasted needs throughout the year. Conduct contractor safety training, badging, and identification practices established by Facilities Management. Administer contractor safety and security requirements established by the University and Facilities Management. Ensure contracted work meets scope requirements, safety expectations, and quality requirements. Coordinate all contracted work with campus community, other campus schedules, and other FM teams. Ensure that all contractor safety and security requirements and programs are in place and met. Other duties as assigned. Qualifications Competency Statements: Accountability – Ability to accept responsibility and account for actions. Coaching and Development – Ability to provide guidance and feedback to help others strengthen knowledge/skill areas. Communication (Oral and Written) – Ability to communicate effectively in spoken and written form. Detail Oriented – Ability to pay attention to minute details. Diversity Oriented – Commitment to valuing diverse experiences. Interpersonal – Ability to get along well with a variety of personalities. Initiative – Ability to act and take steps to solve issues. Management Skills – Ability to achieve desired outcomes by setting goals and priorities. Organized – Ability to perform tasks using systematic methods. Reliability – Ability to be dependable and trustworthy. Safety Awareness – Ability to identify and correct safety conditions. Self-Motivated – Ability to reach goals with little supervision. Team Builder – Ability to help ensure team members are invested. Time Management – Ability to organize and complete work within deadlines. Skills & Abilities Education: High School diploma or General Education Degree (GED) required. Experience: Strong customer service background; working knowledge of commercial and residential building components; basic understanding of building systems; experience in commercial/residential construction preferred; demonstrated experience managing contractors; team player; experience with CMMS; field management of contractors; developing RFPs and evaluating proposals. Communication: Ability to communicate proactively within a time-constrained environment both verbally and in writing. Math: Basic arithmetic (addition, subtraction, multiplication, division) in various units. Computer: Familiarity with Microsoft Office Suite, Gmail, Google, Outlook; knowledge of CMMS applications; ability to learn WorkDay ERP system. Certificates & Licenses: Valid Indiana driver’s license required. Physical Demands Typical tasks include lifting/carrying, standing, walking, sitting, handling, reaching, speaking. Able to lift up to 20 lbs frequently; less than 10 lbs frequently. Physical demands may require 33‑66% of the workday. Work Environment Primarily office-based with occasional site visits to campus sites with contractors or Facilities Management personnel. #J-18808-Ljbffr DePauw University