Executive Assistant, Legal & Litigation

Job Description

About Nevium

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Nevium Intellectual Property Consultants specializes in intellectual property valuation, economic analysis and expert testimony. The firm supports clients and legal teams in complex matters involving trademarks, copyrights, patents, brands, defamation and other intangible assets.

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We are a small, collaborative team where employees have meaningful visibility into the business and the opportunity to make an impact.

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The Opportunity

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Nevium is seeking an experienced, proactive Executive Assistant to work closely with the firm’s President and help keep the business organized, responsive and moving forward.

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This role is ideal for someone who anticipates needs, takes ownership and thrives in an environment where priorities can change quickly. You’ll manage executive scheduling, business travel, client opportunities and follow-up while also supporting office operations, CRM administration, marketing initiatives and occasional litigation-related projects.

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What You’ll Do

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• Manage the President’s calendar, meetings, business travel and scheduling.
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• Help organize the President’s business inbox, new client opportunities and follow-up.
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• Prepare and proofread correspondence, retention letters and client communications.
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• Maintain CRM records and help track opportunities through the business-development pipeline.
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• Coordinate with clients, attorneys, the firm’s accountant, technology providers and other partners.
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• Support email campaigns, client communications and the firm’s annual industry conference.
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• Keep the San Diego office organized, stocked and running smoothly.
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• Maintain confidential records and organized electronic files.
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• Help improve workflows, templates and internal processes.
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• As bandwidth permits, assist with litigation-related research, document organization, summaries and project support.
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Required Qualifications

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• 5+ years of administrative, executive support or related professional experience.
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• Exceptional organization, accuracy and attention to detail.
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• Strong writing, proofreading and professional communication skills.
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• Excellent judgment and discretion with confidential information.
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• Ability to manage competing priorities and pivot quickly when circumstances change.
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• Proactive, resourceful approach with strong follow-through.
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• Proficiency with Microsoft Office, Google Workspace, CRM systems and new technology.
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• Team-oriented mindset and willingness to handle both strategic and routine responsibilities.
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Preferred Qualifications

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• Experience supporting executives or partners in consulting, legal, financial or other professional-services environments.
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• Familiarity with litigation terminology, processes or documents.
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• Experience with Salesforce, Pipedrive or a similar CRM.
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• Experience with email marketing or client communications.
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• Event or conference coordination experience.
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• Paralegal training, legal research or document-review experience.
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• Familiarity with emerging productivity and AI tools.
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Above all, we are looking for someone who is curious, resourceful, accurate and dependable . You should enjoy learning how a business works, asking thoughtful questions and finding better ways to keep people, information and priorities organized.

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Work Environment

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This is a full-time position based in Nevium’s Little Italy office in San Diego . The role is designed around in-person collaboration, with flexibility for one remote day per week . Nevium offers direct access to leadership, varied responsibilities and room to grow for someone who demonstrates initiative, curiosity and strong performance.

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Compensation

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$90,000-$100,000 annually, depending on qualifications and experience.

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Benefits

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• Health insurance
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• Paid time off
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• 401(k)
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• Relocation assistance
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Why Join Nevium?

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At Nevium, you will not be several layers removed from the work or the people making decisions. You will have direct access to firm leadership and the opportunity to become a trusted contributor to how the business operates.

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The work is varied. The environment is collaborative. Some days are predictable and others require the team to quickly pivot around a changing client, deposition, trial or reporting deadline.

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If you are someone who takes ownership, notices the details others miss and enjoys making a busy executive and a small team more effective, we would like to hear from you.

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Additional Job Application Terms

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This job is part of LinkedIn’s Full-Service Hiring beta program. Eligibility is limited to candidates located in and performing services in the United States, excluding those based in Alaska, Hawaii, Nevada, South Carolina, or West Virginia.

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We’re committed to making our hiring process as smooth and timely as possible, and we understand that waiting to hear back can add to the anticipation. If you’re a potential fit, our team will reach out within two weeks to progress you to the next stage. If you don’t hear from us in that time, we encourage you to explore other opportunities with our team in the future, and we wish you the very best in your job search.

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Do you agree to the additional job application terms, linked in the job description and available at