Human Resources Administrator

Job Description

Job Description

We are looking for a Human Resources Administrator to provide dependable administrative support for a busy HR team in Pittsburgh, Pennsylvania. This Long-term Contract position is ideal for someone who is highly organized, comfortable working with sensitive information, and able to keep employee records and documentation accurate and up to date. The role offers the opportunity to contribute to daily HR operations, support employee-focused activities, and help maintain efficient internal processes within a non-profit environment. Monday - Friday (possible hybrid schedule on up and running), $17-$18/hr.

Responsibilities:

• Maintain employee files and HR records with a strong focus on accuracy, completeness, and compliance.

• Review incoming personnel documents and file them electronically in the correct record locations.

• Update and organize digital HR folders, document titles, and record structures to improve accessibility.

• Monitor HR data for consistency and perform regular record audits and cleanup activities.

• Prepare and distribute employee notices, reminders, and other routine HR communications.

• Assist with onboarding administration and provide support for day-to-day HR processes.

• Coordinate logistics for employee events, recognition efforts, and engagement-related activities.

• Handle several assignments at once while adjusting priorities to meet changing departmental needs.

• Provide general administrative assistance to the Human Resources team while protecting confidential information.

• Experience supporting human resources administration in a detail-focused office environment.
• Strong organizational skills with the ability to manage detailed records and multiple priorities.
• High level of accuracy when handling employee documentation and maintaining data quality.
• Ability to work with confidential information using discretion and care.
• Proficiency with electronic filing systems and standard administrative software tools.
• Effective written communication skills for routine employee correspondence and notifications.
• Ability to adapt quickly in a fast-paced setting and respond to shifting business needs.