Certification Specialist

Certification Specialist

Philadelphia, PA Training Tomorrow's Technicians to Become Skilled, Employable and Essential. About Us Big Changes, Better Benefits - Join us today! The Aviation Institute of Maintenance (AIM), established in 1969, is a premier institution dedicated to advancing the field of aviation maintenance through exceptional education and training. With 15 campuses nationwide, AIM is a cornerstone in the aviation industry, accounting for 20% of all students attending FAA-certified Airframe & Powerplant (A&P) schools across the country. Each year, AIM proudly contributes to the graduation of nearly one in four certified aircraft technicians in America.

At AIM, you'll become part of a dynamic team of educators and leaders, all united by a shared commitment to delivering top-notch training and ensuring student success. We are passionate about equipping the next generation of aircraft technicians with the skills and knowledge needed to excel in the aviation industry. If you are eager to make a meaningful impact and help shape the future of aviation maintenance, AIM offers a rewarding environment where your contributions will truly matter.

Location : 3001 Grant Ave, Philadelphia, PA 19114 Schedule :

• Monday - Friday: 9am-6pm

Compensation : The compensation range for this position is $28–$29 per hour

The Certification Specialist is responsible for coordinating certification readiness, scheduling, documentation, and testing administration for students. This role serves as the primary certification registrar within the Student Success department, ensuring students are accurately tracked, scheduled, and supported through the certification testing process.

By centralizing certification administration and monitoring, this role enables Student Success Coordinators to focus on student outreach, intervention, and engagement.

This position is deployed at campuses where student population size warrants dedicated certification administration support.

Certification Administration

• Serve as the primary campus registrar for certification documentation and processes
• Verify certification eligibility and manage required documentation
• Track student certification milestones and cohort progress
• Coordinate scheduling for certification exams (FAA or other governing bodies as applicable)
• Maintain testing rosters and certification records in institutional systems

Certification Readiness

• Monitor certification pacing and identify students eligible or overdue for testing
• Track student use of certification preparation tools and resources
• Stay current on certification requirements and regulatory updates
• Communicate certification progress to Student Success and Academic leadership
• Flag students who may be at risk of falling behind certification timelines

Testing & Exam Support

• Proctor certification exams in accordance with regulatory guidelines and institutional policies
• Prepare testing environments and ensure exam integrity and compliance
• Document exam outcomes and maintain secure testing records

Data & Compliance

• Maintain accurate certification documentation within CampusNexus and related systems
• Support reporting related to certification readiness and student progression
• Assist with audits, accreditation reporting, and certification data integrity

Collaboration

• Partner with Academic leadership, instructors, Student Success Coordinators, and Career Success teams to support certification progress
• Assist with certification readiness workshops and student milestone programming

Performance Expectations

This role contributes to a performance-driven environment focused on student certification outcomes. Metrics may include:

• Certification attempt rates
• Certification pass rates
• On-time certification pacing
• Documentation accuracy and compliance

Qualifications

Education

Associate's or Bachelor's degree preferred.

Experience

• 1–3 years of experience in student services, certification administration, academic operations, or a related role
• Experience working in regulated or compliance-driven environments preferred

Skills

• Strong attention to detail and organizational skills
• Ability to manage multiple deadlines and certification timelines
• Strong written and verbal communication skills
• Ability to maintain testing integrity and confidentiality

Additional Requirements

Proctor certification eligibility or related training may be required depending on governing body regulations.

Benefits We are proud to offer a competitive compensation package that supports your personal and professional well-being. Full-time employees are eligible for the following benefits:

• 401(k) with company match
• Comprehensive health, dental, and vision insurance
• Life insurance options
• Paid parental leave
• Paid time off (PTO) to promote work-life balance
• Tuition reimbursement for continued education
• Employee Assistance Program (EAP) for personal and professional support

We are committed to fostering a workplace that values integrity, growth, and student success.

AIM is a proud equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by applicable law. We believe that a diverse workforce contributes to the success of our company and are dedicated to fostering a culture of respect, equity, and inclusion.