Bookkeeper at Perfumes Los Angeles

Bookkeeper Position

Perfumes Los Angeles seeks a meticulous and detail-oriented Bookkeeper to manage and maintain our financial records, ensuring accuracy and compliance across all accounting functions. This role will handle all aspects of bookkeeping, including payroll, accounts payable and receivable, bank reconciliation, inventory management, tax compliance, and financial reporting. The ideal candidate will have a strong understanding of accounting principles, excellent organizational skills, and experience in the retail or wholesale sector.

Key Responsibilities:

• Daily Accounting and Cash Management: Count and balance daily cash registers and ATMs; reconcile daily sales with CP reports. Manage the cash box, including daily store change and bank deposits. Record daily transactions and maintain accurate records.
• Payroll and Payout Processing: Prepare and process payroll, ensuring accuracy and compliance with company policies. Generate CP payout reports and manage staff payouts.
• Accounts Receivable and Payable: Maintain and update sales pending binders; prepare and update ROA reports. Pay invoices, including rent payments for specific locations (e.g., KK/location 04). Reconcile payments (PayPal, Zelle, deposits) and maintain the accounts payable ledger. Handle customer billing, collections, and account reconciliations.
• Bank Reconciliation and Financial Reporting: Verify check clearances and update banking records. Reconcile all bank statements and prepare monthly financial reports. Maintain all store's Deposit records and ensure they are up to date.
• End-of-Period Closing Procedures: Manage month-end and year-end closing processes, ensuring all financial transactions are accurately recorded and reconciled. Review and adjust journal entries, reconcile general ledger accounts, and prepare financial statements.
• Financial Data Analysis: Analyze financial data to provide insights and support management decision-making. Identify trends, variances, and prepare reports on key performance indicators (KPIs).
• Internal Controls and Process Improvement: Develop and implement internal controls to safeguard assets and ensure accuracy in financial reporting. Conduct internal audits, identify areas for improvement, and recommend process enhancements.
• Vendor and Customer Account Reconciliation: Regularly reconcile vendor and customer accounts to ensure all payments and receivables are accurately recorded. Follow up on outstanding balances, resolve discrepancies, and manage customer credit applications.
• Customer Billing and Collections: Manage all customer billing and collections processes, including generating and sending invoices. Follow up on overdue accounts, negotiate payment plans, and maintain accurate records of all communications.
• Technology and Software Management: Use and manage accounting software effectively; maintain data integrity and collaborate on software upgrades.

Requirements Qualifications: Minimum of 3 years of experience in bookkeeping or accounting, preferably in the retail or wholesale industry. Proficiency in accounting software (QuickBooks, CounterPoint) and Microsoft Excel. Strong attention to detail and organizational skills. Excellent communication and interpersonal skills. Ability to work independently and maintain confidentiality of financial information.

Preferred Qualifications: Degree in Accounting, Finance, or a related field. Experience with ERP systems such as Zoho Books. Familiarity with the fragrance or retail industry.

Work Schedule: Full-time: Monday to Friday, 9 AM - 6 PM

Benefits: Opportunities for growth and professional development.