Document Controller

Job Title: Document Control Specialist

Location: Alameda, CA

Pay Rate: $50$60/hr

Bill Rate: $115

Overview

Were looking for a Document Control Specialist to support document management and workflow processes for capital/industrial projects. This person will help maintain structured documentation systems, improve workflows, and ensure compliance across stakeholders.

Required Skills & Experience

• 14 years of experience in document control, project administration, or information management (ideally supporting capital or industrial projects)
• Experience with document management platforms such as AODocs, Google Workspace, SharePoint, or OpenText
• Strong understanding of document lifecycle management, version control, and transmittals
• High attention to detail with strong organizational and communication skills
• Experience managing large volumes of documentation across multiple teams
• Comfortable working with spreadsheets (Excel/Google Sheets; basic formulas/macros)
• Exposure to manufacturing, engineering, or energy industries is a plus
• Strong willingness to learn and grow in a fast-paced environment

Key Responsibilities

• Maintain and manage controlled documents across multiple formats and systems
• Build and refine document workflows, approval processes, and metadata structures in AODocs
• Review incoming documentation to ensure standards and compliance are met
• Create templates, standard metadata, and automated routing to improve efficiency
• Track document status and workflow progress through reports and dashboards
• Conduct QA/QC checks to ensure documentation is accurate, complete, and properly stored
• Train internal teams and external vendors on document control processes and tools
• Partner with cross-functional teams to improve and standardize document workflows

Physical & Work Environment

• Operate a computer and standard office equipment regularly
• May be required to work in construction zones wearing PPE (hard hat, safety glasses, safety shoes)
• Walk moderate distances or remain stationary for extended periods
• Ability to climb stairs or step over low barriers (<3 feet)