Accounting and HR Manager

Accounting and HR Manager

The Accounting & HR Manager is a critical, dual-function leadership role responsible for the full financial health and human resources operations of the company. Located in Pensacola, FL , this individual will oversee accounting accuracy, payroll compliance, HR administration, and vendor management, working closely with ownership and senior leadership to support the company's continued expansion. This role requires taking ownership of the accounting function end-to-end, building and improving processes, and bringing structure to a fast-moving operation.

Job Responsibilities

• Manage full-cycle accounts payable and receivable across multiple regions and revenue streams
• Perform monthly bank reconciliations, credit card reconciliations, and GL reviews in QuickBooks Online
• Prepare monthly financial reports: P&L by class/region, balance sheet, and cash flow statements
• Maintain accurate job costing, revenue classification, and chart of accounts
• Coordinate and oversee multi-system workflows across QBO, Gusto, Jobber, and Dropbox
• Support annual tax preparation, audit readiness, and insurance audits (workers' comp, general liability)
• Manage vendor relationships, billing disputes, and payment processing
• Identify and implement process improvements to increase accuracy and efficiency
• Administer bi-weekly payroll processing through Gusto for 40+ employees across multiple states
• Maintain compliance with federal, state, and local payroll tax requirements across multi-state operations
• Manage employee onboarding and offboarding documentation, including I-9s, W-4s, and direct deposit
• Administer employee benefits enrollment (health, dental, vision, 401k) and serve as primary point of contact for benefit questions
• Handle HR compliance matters: garnishments, support orders, FMLA, workers’ comp claims
• Maintain accurate employee records and personnel files
• Support recruiting efforts: job postings, candidate coordination, offer letters, onboarding
• Manage fleet-related accounting entries for 30+ vehicles including registrations, insurance, and maintenance
• Coordinate with operations and field teams on billing accuracy, work order reconciliation, and expense tracking
• Serve as liaison between ownership and external partners such as CPA, insurance broker, staffing agencies, and vendors
• Support contract administration and vendor agreement tracking

Qualifications

• 3+ years of full-cycle accounting experience, preferably in a service-based or field service company
• Strong, hands-on proficiency in QuickBooks Online — daily operational use required
• Experience managing payroll for 30+ employees, ideally through Gusto or similar platforms
• Solid understanding of multi-state payroll tax compliance
• Experience with HR administration: benefits, compliance, employee relations
• P roficient in Microsoft 365 (Outlook, Excel, Teams)
• Self-directed with strong organizational skills and high attention to detail
• Experience in companies with 30-50+ employees and fleet/vehicle operations (preferred)
• Familiarity with Jobber, Dropbox, or similar field service and document management platforms (preferred)
• Background in construction, HVAC, or other skilled trades/field service industries (preferred)
• Associate’s or bachelor’s degree in accounting, Business, or related field

Compensation and Benefits

• Pay Rate: $60,000 – $65,000 per year, based on experience
• Schedule: Full-Time
• Health Insurance , Dental & Vision Insurance , Accident Insurance , 401(k) , Paid Time Off , Paid Holidays

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