Court Clerk

Clerical Court Support

Under immediate supervision, performs work of routine difficulty in a variety of clerical court support activities, not limited to but includes processing legal documents and payments, to facilitate the efficient, effective operation of the Bullhead City Municipal Court.

Education & Experience/Licensing & Training

High School Diploma or GED, supplemented with one-year prior clerical experience, or any combination of education, training and experience, which demonstrates the ability to perform the essential functions of the position. Fluent in the English and Spanish languages desirable with skill in translation in a legal or criminal justice setting. Valid State Driver's License. National Incident Management Systems (NIMS) training based on assignment. Continued employment contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

Essential Functions/Knowledge/Skills/Abilities

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and not a comprehensive listing of all functions and tasks performed by positions in this class.

• Provide information to the public in person, by phone or electronic communication in order to answer relevant questions concerning City Court cases. Utilize manual and computerized filing systems and verbal and written communications while exercising considerable care and independent judgment in providing sensitive information.
• Process court documents in order to assure proper filing, distribution and required actions. Enter information into the Court case management system, determine the type of violation (civil traffic, City code, criminal), determine the type of documents and correspondence required for processing by following established procedures for processing, while maintaining acute attention to detail.
• Perform case management duties, data entry, filing, typing and scanning Court documents.
• Maintain, monitor and disseminate information relating to the disposition of complaints and provide disposition information to necessary agencies.
• Process court forms and documentation including warrants, summons, orders of protection, injunctions prohibiting harassment, bonds and other documents in order to provide appropriate legal documentation.
• Process orders for actions authorized by a City Court, using proper forms and documentation upon request of the Presiding Magistrate or Court Administrator.
• Monitor electronic court recordings and assist the Presiding Magistrate and bench clerk in courtroom proceedings in order to facilitate the smooth, structured process of a Court using proper courtroom practices and procedures, as assigned by the Presiding Magistrate or Court Administrator.
• Receive payment from citizens for fees, fines, bail and other monies paid to the Court. Maintain detailed and accurate accounting of monies for fines in order to control receipt of money and reconcile daily deposits and receipts.
• Provide exceptional customer service to internal and external customers.
• Comply with and promotes safe practices in agreement with the safety rules and procedures set forth.
• Perform related work as required and other duties as assigned.
• Represent the City with respect, confidence and trust that our colleagues and community place in us.

Knowledge of: Modern office practices and procedures. Working knowledge of computer, word processing (WordPerfect/Microsoft Word), spreadsheet (Excel), and database software programs. Business English, spelling, and grammar; and record keeping and filing procedures. Knowledge of AZTEC case management system is highly desirable. Techniques for dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, in person and over the telephone.

Skills in: Operating the listed tools and equipment. Organizing work, setting priorities, and meeting deadlines.

Ability to: Organize and plan the work of an executive office. Communicate effectively verbally and in writing. Establish and maintain effective working relationships with citizens, employees, City officials, and other agencies. Must be highly organized and detail oriented. Maintain confidential and sensitive information. Carry out assigned projects to their completion. Produce written documents with clearly organized thoughts using proper sentence structure, punctuation and grammar. Ability to enter data or information into a PC or other keyboard device. Must be able to type 45 wpm. Use initiative and independent judgement within established procedures.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to sit and talk or hear. The employee is occasionally required to walk; use hands to handle or feel objects, tools, or controls; and reach with hands and arms. Occasionally required to use repetitive motions and the ability to sit/walk for extended periods of time. The employee must have the agility to occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus, ability to read printed materials and computer screens. The noise level in the work environment is usually moderately quiet.