Administrative Project Manager

Job Description

Job Description

Strongbow Strategies, LLC (Strongbow) is actively recruiting for a Administrative Project Manager to join our project team in Elizabeth City, NC.

Strongbow is a premier Native American Women Owned SBA Certified 8(a) business, SBA Certified Economically Disadvantaged Women Owned Small Business (EDWOSB), SBA Certified HUBZone business, Small Disadvantaged Business (SDB), and an Indian Small Business Economic Enterprise (ISBEE). We provide responsive, agile and customer focused solutions that enable our government, tribal and commercial clients to meet their management and technical challenges.

Key Duties/Responsibilities:

• Maintain in-person, email, and phone communication with clients providing updates on various projects.
• Foster, build, and maintain strong working relationships with clients.
• Manage and oversee office staff and resources through coordination of tasks, scheduling, and prioritization and completion of assignments.
• Manage and evaluate administrative department operations and staff members to ensure the project operates in a smooth, efficient manner.
• Conduct project quality control functions.
• Develop, analyze, review, and implement administrative department systems and controls.
• Train, hire, coach, evaluate, and lead administrative support staff members.
• Create, review, and report project data, use data analysis to solve potential problems or strengthen performance.
• Develop and establish project policies and procedures to maximize efficiency.
• Ensure that office systems, controls, policies, procedures, and workspaces are in compliance with current regulations or legislation.
• Review, administer, and submit hiring and termination paperwork.
• Perform period audits of employee files and documents for quarterly reporting
• Coordinate and submit payroll documentation with accounting and payroll departments.

Essential Skills:

• Strong planning, critical thinking, problem-solving, and task/time management skills.
• Excellent interpersonal, leadership, coaching, and verbal/written communication skills.
• Strong organizational skills and attention to detail.
• Ability to analyze information and develop effective solutions.
• Microsoft Office proficiency - Outlook/Excel/Word/Adobe.
• Proficiency in office technology and equipment, such as computers, copiers, scanners, fax machines, and phone systems.
• Experience with client communications.
• Experience/knowledge of HR policies, practices, and procedures.
• Ability to quickly learn HR-related software and programs.
• Self-motivated & able to work in a fast-paced environment.
• Proactive, responsive & willing to help where needed.

Preferred Experience/Education:

• Bachelor's degree in business administration or a related field preferred
• 3+ years office administrative experience