Supply Chain and Logistics Executive Administrative Assistant

Job Description

Job Description

The Executive Administrative Assistant plays a central role in ensuring smooth daily operations and organizational efficiency across all departments. This position supports senior management by executing a range of administrative, scheduling, coordination, and communication tasks critical to maintaining business flow and leadership productivity. The ideal candidate is professional, highly organized, detail oriented, and capable of managing multiple priorities in a dynamic, fast paced environment.

Tasks

· Provide executive level administrative support to the CEO, management team, and department heads.

· Manage calendars, coordinate meetings, prepare agendas, and record accurate meeting minutes in Microsoft TEAMS.

· Draft, proofread, and manage correspondence, reports, and business documentation.

· Prepare presentation materials, proposals, and confidential communications as requested.

· Liaise with internal teams and external partners to ensure timely information flow and project updates.

· Handle confidential information with discretion and maintain records in compliance with company standards.

· Handle light HR and on boarding processes and maintain company directories, contact lists, and digital records.

· Assist in warehouse coordination, logistics administration, and inventory analysis.

Required Qualifications

· Bachelor’s degree in business administration, communications, or a related field (or equivalent experience).

· 3+ years of administrative support experience, preferably in an executive or corporate environment.

· Strong organizational and multitasking abilities with exceptional attention to detail.

· Excellent written and verbal communication skills.

· Proficiency with Microsoft Office Suite, ERP System and/or NetSuite, scheduling tools, and document management software.

· Ability to handle confidential information with discretion and professionalism.

· Proven capacity to work independently and manage shifting priorities in a fast paced setting.

Working Conditions

This is a full-time position based in a remote or hybrid administrative office environment. Standard business hours are Monday–

Friday, with occasional flexibility required to support executive activities, travel schedules, and company events.

Salary

Excellent pay – up to $65,000+ per year with full benefits

Send resume to View email address on jobswipe.net or call Tammy Holley at View phone number on jobswipe.net