Clinical Research Participant Specialist

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The University of Miami/UHealth Department of Psychiatry has an exciting opportunity for a full time Clinical Research Participant Specialist to work in Miami, FL.

The CROWN Study seeks a full-time Clinical Research Participant Specialist to support participant outreach, recruitment, enrollment, and study visit coordination on the University of Miami Medical Campus. Reporting to Dr. Deborah Jones , the Participant Specialist will play a central role in participant-facing research activities and community engagement. The position will focus on recruitment, screening, scheduling, participant assessments, and data collection, working closely with investigators including Dr. Maria Alcaide, Dr. Yue Pan, Dr. Daniel Feaster, and Dr. Carrigan Parrish .

Core Responsibilities:

• Assists with the design and implementation of overall recruiting strategy for clinical studies/trials.
• Sources and recruits study participants by using databases, social media, hospitals, mental health clinics, shelter programs, etc.
• Prescreens and evaluates candidates for study participation.
• Provides analytical and well-documented recruiting reports to leadership.
• Acts as a point of contact and builds influential client relationships during prescreen process.
• Markets clinical trials to community and participates in community outreach events to promote study awareness.
• Schedules and conducts marketing presentations to various referral sources.
• Understands clinical protocols (i.e., Phase I to Phase IV), associated study specifications and develops effective client recruitment programs accordingly.
• Acts as a primary liaison between referral sources and the organization.
• Completes required forms during the initial evaluation: demographic form, intake form, database consent form, releases of information, etc. and reviews the criteria for the programs. Updates and maintain patient database with required information.
• Visits appropriate referral sources (i.e., hospitals, clinics, etc.) to market clinical studies/trials and conducts face-to-face screenings and assessments to determine eligibility; communicates with family or persons involved in participant’s care.
• Designs and develops client education materials as needed.
• Attends and participates in meetings with interdisciplinary treatment team as needed.
• Attends field related conferences/seminars/trainings as approved by supervisor.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions:

• Supports participant recruitment, prescreening, enrollment, scheduling, and follow-up in accordance with approved research protocols.
• Conducts telephone and in-person interviews and assessments at UM/Jackson HIV Clinic, Converge Miami, and the Clinical Research Building (CRB).
• Completes participant intakes, consent-related documentation, data collection, and database updates, maintaining accurate study records.
• Serves as a primary point of contact for participants, providing study information, appointment reminders, and follow-up communication.
• Coordinates study visits, prepares correspondence, manages phone inquiries, and maintains organized study files and binders.
• Participate in community outreach and recruitment activities to support participant engagement and retention.
• Communicates effectively with multidisciplinary research teams and community partners while adhering to university policies, confidentiality, and ethical standards.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

• Bachelor’s degree in relevant field required
• No previous experience required
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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