Accountant I (Chula Vista Admin Office)

Job Description

Job Description

Location: Chula Vista, CA

Hourly Pay: $23.51 - 26.60 DOQ/E

DEFINITION 

Under general supervision, performs routine to moderately difficult professional accounting duties in the preparation and maintenance of financial records for various agency accounts and funds; compiles routine reports; and performs related duties as assigned. The incumbents is required to understand and apply professional accounting theories, principles, terms and practices in the preparation and evaluation of financial records, transactions and reports.  

ESSENTIAL DUTIES AND RESPONSIBILITIES  

The duties listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. 

• Maintains accounts payable, accounts receivable, and subsidiary ledgers; processes vendor invoices for payment and compares receiving reports to vendor statements; provides a monthly balance sheet and submits it to appropriate persons. 

• Reviews accounting documents to ensure accurate information and calculations and makes correct­ing entries; examines supporting documentation to establish proper authorization and conformance with agreements, contracts, and state and federal requirements; prepares and maintains control and subsidiary accounting records involving a variety of transactions and accounts. 

• Prepares journal entries; performs periodic reconciliation of general ledger, journal, subsidiary accounts and bank statements; analyzes and prepares reports on revenue estimates, expenditures and fund conditions. 

• Compiles and prepares periodic financial statements, supporting schedules and reports. 

• Maintains and reviews fixed asset and other special funds and reconciles such funds to accounting records. 

• Prepares, reviews, and corrects department and/or program expenditures transfers; verifies account numbers and related information; conducts assigned internal audits. 

• Analyzes budget documentation to assure that expenditures are properly charged and do not exceed appropriations. 

• Conducts research and prepares special studies as requested; analyzes financial accounting data and makes appropriate recommendations. 

• Provides technical guidance to Accounting Technicians and other accounting support staff in performing accounting entries. 

• Works directly with staff from other departments to resolve technical accounting issues and problems. 

• Performs other related duties as assigned. 

QUALIFICATIONS AND SKILLS 

Knowledge of: 

• Principles, practices and terminology of general and fund accounting, including financial statement preparation and methods of financial control and reporting. 

• Budgeting principles and terminology. 

• Cost-accounting methods and procedures. 

• Laws and regulations relating to the financial administration of a non-profit organization. 

• Auditing principles and practices. 

• Principles and practices of business data processing, particularly related to the processing of accounting information and interpretation of input and output data. 

• Laws, regulations, rules and policies and procedures applicable to areas of responsibility. 

• General accounting systems and associated systems.  

• Standard office practices and procedures. 

Ability to: 

• Plan, organize and carry out assigned accounting functions. 

• Operate a computer and spreadsheet software and standard office equipment. 

• Analyze and make sound recommendations on complex financial data and operations. 

• Plan and evaluate financial systems and practices and make sound recommendations for improvement. 

• Understand, interpret, explain and apply agency, state and federal requirements regulating financial accounting, reporting and record-keeping. 

• Develop and implement financial procedures and controls. 

• Perform complicated mathematical calculations and analyses. 

• Prepare clear, concise and comprehensive financial statements, statistical reports and narrative materials. 

• Exercise sound professional judgment within general policy guidelines. 

• Serve as a team leader to train and provide work direction to others. 

• Communicate effectively; orally and written. 

• Maintain confidentiality and discretion with sensitive materials. 

• Establish and maintain effective working relationships with all levels of MAAC management, employees, outside auditors and others encountered in the course of work. 

VALUE-BASED BEHAVIORS 

• Listens attentively to others.  Asks clarifying questions to gain a better understanding of the other person’s views and underlying assumptions. 

• Works effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workers. 

• Identifies and takes advantage of opportunities for personal and professional development. 

• Attends work consistently and punctually.  Arrives to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets deadlines. 

• Honors the private and confidential matters of co-workers.  Protects the proprietary information of MAAC systems. 

• Follows rules, regulations, and policies; positively contributes to implementing changes. 

• Deals with issues directly, in a respectful and timely manner.  Focuses on resolving the issue while not criticizing the person. Follows rules, regulations, and policies; positively contributes to implementing changes. 

EDUCATION/EXPERIENCE/CERTIFICATION  

• Bachelor’s Degree 

• One (1) year of professional accounting experience 

HEALTH STATUS 

Must have a physical examination and TB clearance as required by state and federal regulations and a drug screen by a doctor/clinic designated by MAAC prior to the first day of employment.  

PHYSICAL AND MENTAL DEMANDS 

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Physical Demands 

While performing the duties of this class, an employee is regularly required to stand, walk and sit, talk or hear both in person and by telephone, uses hands to finger, handle or feel objects or controls and operate computers and other standard office equipment reach with hands and arms.  An employee also is regularly required to stoop, kneel, bend, crouch or crawl, climb or balance and lift up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus. 

Mental Demands 

While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or skills; work under intensive deadlines and interact with MAAC management, administrators, staff, teachers, parents, family members, children and others encountered in the course of work. 

BACKGROUND CLEARANCE 

All positions are subject to a background/education check, DMV check, exclusion and debarment checks prior to hire and periodically throughout employment as required by various funding sources. 

Note: California Start law requires background criminal checks on anyone who works in a licensed childcare facility who is not a client. Must have or obtain a current criminal background check clearance, signed criminal record statement, and signed Acknowledgement to Report Child Abuse form prior to the first day of employment. 

TRANSPORTATION 

Must have and maintain a valid California Driver’s License, daily use of a personal, insured vehicle, and have and maintain a motor vehicle driving record acceptable to MAAC’s insurance carrier.  Incumbents will be enrolled in the California DMV Pull Program.  

VALUE-BASED BEHAVIORS

Listens attentively to others. Asks clarifying questions to gain a better understanding of the other person’s views and underlying assumptions
Works effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workers
Identifies and takes advantage of opportunities for personal and professional development
Attends work consistently and punctually. Arrives to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets deadlines
Honors the private and confidential matters of co-workers. Protects the proprietary information of MAAC systems
Follows rules, regulations, and policies; positively contributes to implementing changes
Deals with issues directly, in a respectful and timely manner. Focuses on resolving the issue while not criticizing the person. Follows rules, regulations, and policies; positively contributes to implementing changes

HEALTH STATUS

Must have a physical examination, TB clearance and a drug screen by a doctor/clinic designated by MAAC as well as immunization records for influenza*, pertussis and measles as required by state and federal regulations prior to the first day of employment.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, an employee is regularly required to stand, walk and sit, talk or hear both in person and by telephone, uses hands to finger, handle or feel objects or controls, reach with hands and arms. An employee also is regularly required to stoop, kneel, bend, crouch or crawl, climb or balance and lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or skills; work under intensive deadlines and interact with MAAC management, administrators, staff, teachers, parents, family members, children and others encountered in the course of work.

BACKGROUND CLEARANCE

All positions are subject to a background/education check, DMV check, NSOR, exclusion and debarment checks prior to hire and periodically throughout employment as required by various funding sources.

Note: California Start law requires background criminal checks on anyone who works in a licensed childcare facility who is not a client. Must have or obtain a current criminal background check clearance, signed criminal record statement, and signed Acknowledgement to Report Child Abuse form prior to the first day of employment.

TRANSPORTATION

Must have and maintain a valid California Driver’s License, daily use of a personal, insured vehicle, and have and maintain a motor vehicle driving record acceptable to MAAC’s insurance carrier. Incumbents will be enrolled in the California DMV Pull Program.

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