Administrative Support, Emerging Talent Intern (Fall)

Administrative Support, Emerging Talent Intern

The Queens North Division, Office of the General Manager, oversees 4 Bus Depots. The General Manager's office handles administrative functions such as budget compliance, overseeing daily and weekly reporting, tracking headcounts, absences, and fuel reconciliations as well as all related reporting. The office also serves as a liaison between Depots and Human Resource functions. The Intern will support the Division office and Depot by generating, reviewing, and compiling reports necessary to optimize budget compliance and depot operations and provide support for general administrative tasks for both Transportation & Maintenance functions at the Division and Depot level.

Responsibilities:

• Enter daily fuel and traffic into the department's files to ensure accurate recordkeeping and reporting.
• Review depot self-audits to ensure compliance with internal standards and procedures.
• Maintain organized filing systems for the Division.
• Perform data entry and prepare reports using Microsoft Excel and other office applications.
• Compile, analyze, and submit daily and weekly division-wide reports for executive review, ensuring data accuracy and resource optimization.
• Assist with special projects and additional assignments as needed, gaining hands-on experience in transit operations, workforce support, and departmental processes.
• Generate and analyze daily morning and weekly reports to support budget compliance, Bus Operations, performance tracking and service delivery goals.
• Sort, organize, and maintain Bus Files to ensure accurate, compliant, and accessible records.
• Provide general administrative support to the Division office including data entry, document management, and internal communications.

Required Qualifications:

• Proficiency in Microsoft Office Suite is a must.
• The candidate should possess organizational, analytical and communication skills.
• The candidate should be able to work well under pressure and prioritize tasks effectively.
• The candidate should have a keen eye for detail and be able to work independently while being an active team player.

Required Education:

• Matriculated in an undergraduate program in good standing with at least 2.5 GPA AND/OR matriculated in a graduate program in good standing with at least 2.8 GPA
• Major(s) Preferred: Accounting, Human Resources, Liberal Arts, Computer Science, Business Management, or related field.

All applicants must be authorized to work in the United States at the time of application. Students' transcript must be submitted. Equal Employment Opportunity MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.